For All Trips After: November 14th 2025.
Last Updated: November 15, 2025
Important – relationship to Terms & Conditions
These Bylaws and Member Agreement (the “Bylaws”) are incorporated into and form part of the Atomic Trips Terms & Conditions (the “Terms”). By joining the $5 Travel Club or booking or participating in any Atomic Trips program, you agree that:
11.1.1 Atomic Trips must preserve safety, schedule integrity, vendor relationships, and the quality of experience purchased by all travelers. This Section grants Atomic Trips clear authority to refuse, limit, or withdraw participation when conduct, preparedness, or circumstances jeopardize those interests.
11.2.1 The Trip Lead and designated staff have discretion to make field decisions that are effective immediately.
11.2.2 Decisions may be based on direct observation, credible reports from staff, vendors, or travelers, or documented non-compliance with these bylaws.
11.3.1 Any one of the following is sufficient:
(a) Safety risk. A traveler’s condition or conduct presents a risk to self, others, staff, or the public, including intoxication before an activity requiring balance or attention, ignoring safety instructions, or entering restricted areas.
(b) Operational disruption. Persistent lateness, refusal to follow timing, or behavior that causes missed entries, vendor breaches, or material schedule slippage.
(c) Harassment or abuse. Any conduct violating Sections 3, 4, 9, or 10, including aggression toward staff, vendors, or travelers.
(d) Non-compliance with essential eligibility. Inability to meet Section 7 requirements with reasonable accommodations that do not materially alter the program.
(e) Prohibited items. Possession, purchase, display, or transport of a weapon or weapon-like souvenir, or other contraband under Section 32.
(f) Fraud or misrepresentation. False documents, forged insurance, name mismatch not corrected after notice, concealed medical issues that create safety risk.
(g) Illegal activity. Violations of local laws, including controlled substances, vandalism, or disorderly conduct.
(h) Vendor or venue refusal. A property or provider declines service to the traveler for cause and will not reverse the decision.
(i) Failure to cure. Continued violations after a written or verbal directive to correct.
11.4.1 Temporary Pause
(a) Short cooling off period or temporary separation from an activity.
11.4.2 Conditions for Return
(a) Requirements such as hydration, meal intake, sobriety, attire change, or agreement to sit out a segment.
11.4.3 Activity Exclusion
(a) Removal from one or more activities, meals, or transfers without refund.
11.4.4 Itinerary Restrictions
(a) Reassignment of seating, subgrouping, or rooming to protect safety and flow.
11.4.5 Trip Removal
(a) Immediate removal from the trip for serious or repeated violations, with forfeiture of all payments and permanent loss of membership.
11.5.1 Removal may be immediate without prior warning where:
(a) There is a credible threat or act of violence or harassment toward staff, travelers, or the public.
(b) The traveler brings or acquires a weapon or weapon-like item in violation of Section 32.
(c) Intoxication or drug use creates an unsafe condition for the traveler or the group.
(d) Conduct causes a vendor to refuse service or threatens revocation of services for the entire group.
(e) Illegal activity, theft, or property damage is reasonably suspected or observed.
11.6.1 Amounts paid are non-refundable when refusal or removal is based on the traveler’s conduct, non-compliance, or prohibited items.
11.6.2 Unused services are not credited. Vendor-issued refunds, if any, are handled under Sections 23, 24, and 26 and only to the extent actually recovered.
11.7.1 All incremental costs arising from refusal or removal, including additional hotels, transport, flight changes, vendor penalties, security fees, and administrative expenses, are the traveler’s responsibility.
11.7.2 Atomic Trips may assist with information as a courtesy but has no obligation to coordinate or fund replacement arrangements.
11.8.1 Staff may prepare a brief written note summarizing the basis, timing, and witnesses, and may retain relevant messages from Official Channels.
11.8.2 Where lawful and reasonably necessary, limited audio or video evidence may be preserved.
11.9.1 Field decisions are effective immediately and are not stayed by an appeal.
11.9.2 A traveler may submit a written appeal within ten (10) business days after the trip concludes. Atomic Trips will review and respond in writing.
11.9.3 Appeals do not create an entitlement to refunds or reinstatement.
11.10.1 Vendors and venues may impose their own rules and refusals. Atomic Trips cannot override a vendor’s lawful decision to deny service.
11.10.2 If a vendor refusal affects only the traveler at fault, the group program proceeds as planned.
11.11.1 Following removal, membership is terminated unless otherwise stated in writing.
11.11.2 Any future participation requires written approval by Atomic Trips management after a cooling off period and may include additional conditions. There is no entitlement to reinstatement.
11.12.1 Section 7 for essential eligibility and safety.
11.12.2 Section 9 for behavior standards and Section 10 for respect toward staff.
11.12.3 Section 18 for non-refundable removal and payment policy.
11.12.4 Section 20 for code enforcement and dispute resolution.
11.12.5 Section 23 and Section 24 for financial terms and chargebacks.
11.12.6 Section 26 for force majeure limitations.
11.12.7 Section 32 for weapons and prohibited items.
12.1.1 Clear, timely communication is essential for safety, scheduling, and the quality of the group experience. Every traveler has a duty to stay informed, to ask questions promptly, and to alert Atomic Trips to any issue that could affect safety, timing, or cohesion.
12.2.1 Members must use Official Channels for trip communications. Official Channels are email, the Atomic Trips app, and the designated WhatsApp group.
12.2.2 Verbal instructions given during briefings or at muster points are binding. Staff may summarize key directives in writing as time permits.
12.2.3 Members are responsible for receiving, reading, and understanding notices. The fact that a message was posted in Official Channels is sufficient notice.
12.3.1 Maintain an internet-enabled phone with WhatsApp installed, notifications enabled, and sufficient battery each day.
12.3.2 Ensure access to the email address used at booking and to the Atomic Trips app.
12.3.3 Arrange international data service through roaming, eSIM, or local SIM before departure. Lack of connectivity does not excuse missed instructions.
12.4.1 Acknowledge critical updates in the app or WhatsApp when a read receipt or acknowledgement is requested by staff.
12.4.2 When staff requests a confirmation of a time change, meet point pin, or document receipt, respond promptly.
12.4.3 If you cannot respond immediately due to flight or transit, acknowledge as soon as practicable and check for any follow up actions.
12.5.1 If any instruction is unclear, ask a clarifying question in Official Channels within forty-eight (48) hours of the notice or as soon as the question arises on trip.
12.5.2 Ask questions privately when the topic could trigger unnecessary group debate or negativity.
12.5.3 Questions asked early will be prioritized over last minute requests that could delay the group or breach vendor timing.
12.6.1 Report changes to flights, contact numbers, dietary notes, or roommate status within forty-eight (48) hours of the change.
12.6.2 Material changes that affect manifests or vendor timing may require Atomic Trips approval and may incur costs.
12.6.3 Update your Traveler Profile in the app and notify staff in WhatsApp or the Help Center when the change could impact the next seventy-two (72) hours of programming.
12.7.1 On travel days, keep your phone accessible and ringer on vibrate. Monitor the WhatsApp group and app for gate changes, transfer windows, and meet point updates.
12.7.2 If your flight is delayed or cancelled, notify Atomic Trips immediately with the new estimated arrival time and any rebooked flight details.
12.8.1 Review the Daily Brief each evening or morning before departure. Know lobby call times, attire notes, and bag pulls.
12.8.2 Pack the day bag items specified by staff such as water, layers, modesty wear, and site-specific tickets if issued.
12.8.3 Bring and manage your own medications, emergency devices, and sunscreen or rain gear as needed for the day’s plan.
12.9.1 If you feel unwell, unsafe, uncomfortable, or targeted by conduct that violates these bylaws, inform Atomic Trips staff promptly and privately.
12.9.2 Early reporting allows quiet resolution before issues spread. Choosing not to report and later asserting that the issue ruined the trip does not create an entitlement to refunds or credits.
12.10.1 The WhatsApp group is for real-time coordination, timely questions, and positive engagement. Off-topic rants, sarcasm intended to provoke, or call-outs that embarrass others are prohibited.
12.10.2 For non-urgent or sensitive topics, use the Help Center in the app or speak directly with the Trip Lead.
12.11.1 Provide accurate information in all communications. Do not exaggerate or omit facts in ways that could mislead staff or vendors or that could harm others.
12.11.2 Submitting false documents or statements is grounds for removal and permanent loss of membership.
12.12.1 Do not share screenshots or internal messages outside the group without permission. Respect traveler privacy when discussing incidents with staff.
12.12.2 See Section 27 for additional confidentiality terms.
12.13.1 Atomic Trips may require affirmative acknowledgement for critical notices such as time changes, safety protocols, or visa reminders.
12.13.2 Failure to acknowledge after a reminder may result in activity exclusion when safety or vendor compliance requires confirmed receipt.
12.14.1 Staff will identify duty hours when relevant. Use the Help Center for non-urgent matters after hours.
12.14.2 Overnight messages should be reserved for time-sensitive logistics or safety. Persistent off-hours messaging after a request to use official pathways may be limited.
12.15.1 Atomic Trips may document key communications, acknowledgements, and incident reports to ensure consistent enforcement and to defend against claims.
12.15.2 Members are encouraged to keep brief personal notes for clarity and to share relevant facts with staff when requested.
12.16.1 Missed meet-ups, transfers, or activities due to failure to read or acknowledge Official Channel messages are non-refundable.
12.16.2 Repeated failure to engage in Official Channels or to respond to direct requests may result in temporary suspension of app features, activity exclusion, or removal from the trip as outlined elsewhere in these bylaws.
12.17.1 Acceptable: responding “received” in WhatsApp when the Trip Lead posts an earlier lobby call and updating your alarm accordingly.
12.17.2 Unacceptable: ignoring the earlier lobby call, arriving late, and asserting that you did not see the message even though it was posted in the group the prior evening.
12.17.3 Acceptable: opening a Help Center ticket to clarify a dress code for a religious site and sharing the response in the group for others’ benefit.
12.17.4 Unacceptable: posting in the group that “nothing was explained” when three Zoom calls and pinned messages covered the topic.
12.17.5 Acceptable: privately telling staff that a roommate conflict is affecting your sleep and asking for mediation.
12.17.6 Unacceptable: accusing a roommate in the WhatsApp group of being inconsiderate and demanding an immediate room change at midnight.
12.18.1 Section 1 for participation requirements and Official Channels.
12.18.2 Section 2 for onboarding, documents, and confirmation calls.
12.18.3 Section 7 for essential eligibility and safety expectations.
12.18.4 Section 9 and Section 10 for behavior and respect toward staff.
12.18.5 Section 18 for non-refundable removal and payment policy.
12.18.6 Section 20 for code enforcement and dispute resolution.
12.18.7 Section 27 for confidentiality and professional conduct.
13.1.1 This Section defines responsibilities and procedures when flights are delayed or cancelled, luggage is lost, or a traveler otherwise fails to meet the group on time. The goal is to protect the schedule, vendor windows, and the experience purchased by all travelers while giving a clear path for catching up.
13.2.1 Arrive at lobby calls, transport windows, and timed entries at or before the posted time.
13.2.2 Build buffers into personal schedules for jet lag, airport security, traffic, and weather.
13.2.3 Keep your phone charged and watch Official Channels for day-of adjustments.
13.3.1 Notify Atomic Trips immediately through WhatsApp and the Help Center with your new estimated arrival time, airline messages, and any rebooked flight numbers.
13.3.2 Work directly with your airline to obtain the earliest feasible rebooking. Accept reasonable re-routings and partner carriers.
13.3.3 Atomic Trips will provide a meet point and catch up plan if one exists that does not disrupt the group program.
13.3.4 All costs to reach the meet point, including hotels, meals, new tickets, or private transfers, are the traveler’s responsibility and are typically claimable to travel insurance.
13.4.1 The group will depart on schedule to protect vendor windows.
13.4.2 Staff may identify a logical rejoin point and timing. If rejoining would cause the group to miss contracted services, you will be directed to a later meet point.
13.4.3 Missed tours, meals, tastings, or activities due to lateness or personal choice are non-refundable.
13.5.1 File a report with the airline before leaving the airport and obtain the Property Irregularity Report or local tracking number.
13.5.2 Provide your hotel address and ensure a person can accept delivery.
13.5.3 Purchase necessary replacement items and keep receipts for insurance claims.
13.5.4 Atomic Trips may assist with a short shopping window only if it does not disrupt the group program. Extended shopping is at your leisure time and expense.
13.6.1 If you must use a taxi, rideshare, train, or regional flight to rejoin, confirm the meet point and time with staff in writing.
13.6.2 Choose reputable carriers. Keep tickets and receipts for insurance.
13.6.3 Atomic Trips is not responsible for additional delays, overbooking, or cancellations on independent transport used to catch up.
13.7.1 When widespread disruptions occur, Atomic Trips will prioritize the greatest good for the group and will adjust timing or sequence where feasible within vendor and legal constraints.
13.7.2 If the first scheduled activity or meal is missed due to systemic disruption, the group program proceeds from the earliest viable point. Credits are not guaranteed and are subject to vendor recovery under Section 26.
13.8.1 If you must pause to seek treatment or address a personal emergency, notify staff as soon as practicable.
13.8.2 Staff can provide local clinic or hospital information as available.
13.8.3 Rejoining the group later is permitted when safe and feasible. All related costs are the traveler’s responsibility.
13.9.1 Keep airline notifications, delay or cancellation notices, baggage reports, receipts, and any written instructions from Atomic Trips.
13.9.2 Your travel insurance provider may require evidence of delays, missed connections, or additional expenses to process claims.
13.10.1 Failure to appear for the trip start without notice is a no show and is non-refundable.
13.10.2 Early departure for personal reasons is non-refundable. You may continue to use any independent bookings you control at your own discretion.
13.11.1 The group program will not be re-timed or re-staged to accommodate an individual traveler’s delay or luggage issues.
13.11.2 If a traveler’s repeated lateness creates a pattern of disruption, staff may exclude the traveler from subsequent timed activities or transfer segments without refund.
13.12.1 Inbound flight arrives late at 18:45, dinner starts at 19:30. Catch up at dessert or join the group at the hotel afterward. Dinner is a missed service and non-refundable.
13.12.2 Train strike affects a day trip. Staff shifts to an alternate venue reachable by coach. The original rail museum is dropped. No refund if the alternate is of comparable value.
13.12.3 Traveler oversleeps a lobby call. Group departs. Traveler takes a taxi to the first venue and rejoins at the agreed time. Missed transport and entry are non-refundable.
13.12.4 Bag is lost and traveler wants to shop. Staff identifies a 30-minute window near the lunch venue without impacting timing. Additional shopping occurs during free time.
13.13.1 Section 1 for participation requirements and Official Channels.
13.13.2 Section 7 for essential eligibility and safety pacing.
13.13.3 Section 23 for payment plan and financial obligations.
13.13.4 Section 24 for cancellation, refunds, and chargebacks.
13.13.5 Section 25 for medical emergency release.
13.13.6 Section 26 for force majeure and vendor recovery limits.
13.13.7 Section 42 for itinerary variations and substitutions.
14.1.1 These standards protect traveler safety, vendor relationships, schedule integrity, and the welcoming culture of the 5 Dollar Travel Club. Alcohol may be part of culinary and cultural experiences, but participation must never impair judgment, create risk, or diminish others’ enjoyment.
14.2.1 Alcohol use is optional. No traveler should feel pressured to drink.
14.2.2 If you choose to drink, you must remain in control of your behavior, tone, and mobility.
14.2.3 Intoxication is not a defense for misconduct, lateness, missed services, or unsafe behavior.
14.2.4 Illegal drugs are prohibited at all times.
14.3.1 Alcohol may be consumed during designated tastings, meals, or free time, subject to local laws and venue policies.
14.3.2 Follow staff guidance regarding appropriate times and places to drink. Public consumption may be restricted by law in some destinations.
14.4.1 Drinking before or during activities that require balance, attention, or coordination, such as boat segments, stair climbs, or crowded transfers.
14.4.2 Public intoxication, slurred or aggressive speech, or behavior that disturbs other guests, vendors, or members of the public.
14.4.3 Pressuring others to drink or mocking those who abstain for any reason, including health, faith, or recovery.
14.4.4 Bringing outside alcohol into venues that prohibit it or consuming alcohol on vehicles where it is not permitted.
14.4.5 Tampering with drinks, leaving drinks unattended in risky environments, or encouraging drinking games during group programming.
14.4.6 Using alcohol as a pretext to engage in harassment, boundary crossing, or unsafe decisions.
14.5.1 Where tasting menus include wine or beer pairings, a non-alcoholic alternative may be requested in advance at select venues, subject to feasibility. Alternatives are not guaranteed at every stop.
14.5.2 If you are abstaining, inform staff before courses are poured to avoid waste and vendor charges.
14.6.1 Possession, purchase, or use of illegal substances under local law is strictly prohibited.
14.6.2 Medication that is legal at home may be restricted or illegal abroad. Travelers are responsible for confirming legality and documentation. See Section 33.
14.6.3 Discovery of illegal substances may result in immediate trip removal, notification of authorities, and permanent loss of membership.
14.7.1 Travelers are responsible for understanding interactions between alcohol and their medications or health conditions.
14.7.2 If staff reasonably believes consumption would create an acute safety risk, staff may instruct the traveler not to drink during a group function.
14.8.1 Respect venue-specific rules regarding service limits, ID checks, glassware outdoors, and last call.
14.8.2 Venues may refuse service to a traveler who appears intoxicated or disruptive. Atomic Trips will not override a venue’s lawful decision.
14.9.1 The Trip Lead may limit or prohibit an individual’s alcohol consumption during a group function if behavior, tone, balance, or judgment is degrading.
14.9.2 Staff may reseat, separate, or temporarily remove a traveler from an activity to de-escalate.
14.9.3 Where alcohol is integral to a tasting format, staff may arrange a non-alcoholic option if feasible or recommend a brief step out and rejoin later.
14.10.1 Eat before or with alcohol. Alternate with water.
14.10.2 In crowded settings, keep drinks in hand and do not accept drinks from unknown persons.
14.10.3 Use the buddy system when moving at night. Use licensed taxis or rideshare from known pickup points.
14.10.4 If you begin to feel unwell or dizzy, tell staff or your buddy immediately.
14.11.1 If alcohol-related behavior threatens safety or disrupts operations, staff may:
(a) Issue a verbal directive to stop drinking, lower voice, or step outside.
(b) Exclude the traveler from the current activity or transfer without refund.
(c) Impose conditions for return, such as rehydration, a meal, or a fixed time out.
(d) Arrange private transport at the traveler’s expense if the traveler cannot safely continue with the group.
(e) Remove the traveler from the trip for serious or repeated violations.
14.12.1 Any vendor fines, cleaning fees, damages, or administrative costs arising from alcohol-related incidents are the traveler’s responsibility.
14.12.2 Missed services due to intoxication or hangover are non-refundable.
14.12.3 Medical costs arising from alcohol consumption are the traveler’s responsibility and are typically claimable to travel insurance.
14.13.1 Do not criticize, shame, or interrogate travelers who abstain.
14.13.2 Travelers in recovery or who prefer not to discuss their reasons are entitled to privacy.
14.14.1 Acceptable: sipping wine during a tasting, drinking water between pours, and participating in the discussion respectfully.
14.14.2 Unacceptable: arriving to a boat embarkation visibly intoxicated and arguing about wearing a life vest.
14.14.3 Acceptable: requesting a non-alcoholic pairing before a prix fixe dinner so pours are not prepared.
14.14.4 Unacceptable: pressuring a traveler in recovery to “just have one” and ridiculing them for abstaining.
14.15.1 Section 6 for dietary realities that may intersect with beverage pairings.
14.15.2 Section 7 for safety and essential eligibility.
14.15.3 Section 9 for behavior standards and Section 10 for respect toward staff.
14.15.4 Section 15 for smoking and vaping restrictions.
14.15.5 Section 18 for non-refundable removal and payment policy.
14.15.6 Section 25 for medical emergency release.
14.15.7 Section 33 for prescription medications and import rules.
15.1.1 This Section protects health, comfort, and vendor relationships by setting clear limits on smoking and vaping behaviors during group travel.
15.2.1 Smoking includes cigarettes, cigars, pipes, and heated tobacco products.
15.2.2 Vaping includes e-cigarettes and any aerosolized nicotine or non-nicotine liquids.
15.2.3 Group environments include coaches, trains, boats, hotel rooms, balconies attached to rooms, lobbies, restaurant dining rooms, guided tours, ticket queues, venue grounds, and any area where the group is gathered for programming.
15.3.1 Smoking and vaping are prohibited in group environments unless you are in a legally designated outdoor smoking area and staff confirms that use there does not conflict with local rules or vendor policies.
15.4.1 Many hotels, restaurants, museums, transport operators, and attractions are strictly non-smoking, including balconies and terraces.
15.4.2 Where a property provides a designated smoking area, use only that area and follow posted hours and disposal rules.
15.4.3 Local laws may ban smoking or vaping in public parks, beaches, or near building entrances. Compliance is mandatory.
15.5.1 No smoking or vaping in coaches, vans, taxis arranged by Atomic Trips, boats, trains, or while boarding or queuing for transport.
15.5.2 Drivers may stop at rest points on longer transfers when feasible. Rest stops are not guaranteed and are subject to timing and vendor windows.
15.6.1 Do not smoke or vape in hotel rooms or on attached balconies unless a room is expressly designated for smoking by the property. Most partner hotels are fully non-smoking.
15.6.2 Deodorizing charges, cleaning fees, and sprinkler or alarm activation fees assessed by the property are the traveler’s responsibility and may be charged to the card on file.
15.7.1 Even in permitted outdoor areas, maintain a respectful distance from group members who do not wish to be exposed to smoke or vapor.
15.7.2 Move downwind and avoid doorways and queues.
15.8.1 Carry vaping devices and liquids in compliance with airline and security regulations, including carry-on battery rules and liquid volume limits.
15.8.2 Store butane, lighters, and matches according to carrier and venue rules. Atomic Trips will not store or transport smoking devices or supplies.
15.9.1 Cannabis legality varies widely and possession may be illegal even if lawful at home. Cannabis, THC liquids, edibles, and related paraphernalia are prohibited where illegal under local law or venue policy.
15.9.2 Discovery of illegal substances triggers enforcement under Section 14 and may result in trip removal and notification of authorities.
15.10.1 Use ashtrays or designated receptacles. Never discard cigarette butts, ashes, or matches on sidewalks, beaches, museum grounds, or natural areas.
15.10.2 Do not smoke near flammable materials, fuel storage, or in wooded or drought-sensitive zones subject to fire restrictions.
15.11.1 Staff may adjust pacing to include periodic rest points on long days when feasible, but the itinerary will not be re-timed to accommodate smoke breaks.
15.11.2 If a traveler leaves the group to smoke or vape, they are responsible for catching up at the next meet point on time. Missed services are non-refundable.
15.12.1 Violations may result in a verbal directive to stop, reseating, or exclusion from an activity.
15.12.2 Property cleaning charges, alarm response fees, or fines imposed by vendors or authorities are the traveler’s responsibility.
15.12.3 Repeated violations may result in trip removal without refund and loss of membership under Section 18.
15.13.1 Acceptable: using a marked hotel courtyard smoking area after dinner and returning on time for the next activity.
15.13.2 Unacceptable: vaping in a museum queue and arguing with security about local rules.
15.13.3 Acceptable: asking the Trip Lead whether a venue has a designated area and stepping there during an announced free window.
15.13.4 Unacceptable: smoking on a balcony at a non-smoking hotel and triggering an odor or alarm charge.
15.14.1 Section 7 for safety and essential eligibility.
15.14.2 Section 9 for behavior standards.
15.14.3 Section 10 for respect toward staff and compliance with instructions.
15.14.4 Section 14 for substance use and alcohol guidelines.
15.14.5 Section 18 for non-refundable removal and payment policy.
15.14.6 Section 30 for compliance with local laws.
16.1.1 This Section clarifies that each traveler is solely responsible for safeguarding personal property at all times and outlines practices that reduce loss, theft, and damage risks during group travel.
16.2.1 You are solely responsible for passports, visas, wallets, cash, credit and debit cards, phones, cameras, laptops, jewelry, medications, and all other personal effects.
16.2.2 Atomic Trips, its staff, and vendors do not accept custody of or liability for your belongings, whether in hotel rooms, lobbies, restaurants, transport, attractions, or public spaces.
16.2.3 No staff member is authorized to store cash, jewelry, high-value electronics, or travel documents on your behalf.
16.3.1 Keep critical items such as passports and electronics in your possession or secured in your luggage when you are in the room.
16.3.2 We do not recommend using in-room safes because travelers frequently forget items inside and retrieval can be difficult during early departures. If you choose to use a safe, set a departure reminder.
16.3.3 Do not leave valuables visible on nightstands or desks. Keep curtains closed in street-level rooms when you are away.
16.4.1 Never leave valuables on coaches, trains, boats, rideshares, or taxis. Vehicle interiors should be treated as public spaces.
16.4.2 During bag pulls and load-outs, monitor your luggage until it is handed directly to hotel or coach staff. Confirm that each bag loaded belongs to you at pickup and drop-off.
16.4.3 On public transport, wear cross-body bags with zippers closed and keep backpacks worn on the front in crowded areas.
16.5.1 Keep phones off table edges and bags in your lap or with a strap looped around your leg.
16.5.2 Do not hang bags on chair backs in crowded environments.
16.5.3 In markets and festivals, expect close contact and distraction techniques. If approached aggressively, step back, disengage, and rejoin the group.
16.6.1 Before departure, photograph your passport info page, visas, and prescriptions. Store copies in your email or a secure cloud drive accessible offline.
16.6.2 Record card numbers and the international phone numbers for your banks to report loss.
16.6.3 Enable device tracking and screen lock on phones and laptops.
16.7.1 Minimize display of high-value jewelry, watches, designer bags, and large cameras in high-traffic areas.
16.7.2 Discretion reduces targeting and unwanted attention.
16.8.1 Carry only the cash you expect to use that day. Split cash between two locations on your person.
16.8.2 Use ATMs located inside banks or reputable hotels during daylight hours when possible.
16.8.3 Shield the keypad when entering PINs and be alert for card skimmers.
16.8.4 Inform your bank of travel dates to reduce fraud blocks.
16.9.1 Keep a daily supply of critical medications on your person, not in checked luggage or coach holds.
16.9.2 Carry a list of generic drug names in case local brands differ.
16.9.3 If you use a medical device, carry spare batteries and adapters in your day bag.
16.10.1 Keep room keys and access cards secure. Report loss to the front desk immediately.
16.10.2 Do not share your room number publicly or post photos that reveal door numbers.
16.11.1 Theft often occurs at moments of distraction such as group photos, boarding, or paying at a counter. Designate a buddy to watch belongings during these moments.
16.11.2 Follow staff guidance on higher risk zones and keep moving with the group.
16.12.1 As soon as you discover a loss, notify Atomic Trips staff with time and place last seen and a description.
16.12.2 Contact the venue and, if applicable, the transport operator. Many systems have lost property offices with limited operating hours.
16.12.3 File a police report when appropriate to support insurance claims. Atomic Trips can provide local addresses where feasible but cannot guarantee retrieval.
16.13.1 Prioritize safety. Do not pursue a thief. Move to a safe location and notify staff and local authorities.
16.13.2 Cancel cards immediately and lock or wipe devices using your provider tools.
16.13.3 Obtain a police report or incident number for insurance.
16.13.4 Atomic Trips is not responsible for theft losses or for items left behind.
16.14.1 Travel insurance that includes baggage and personal effects coverage is required under Section 7. Keep receipts, police reports, and any vendor documentation to support a claim.
16.14.2 Atomic Trips can provide trip participation letters or timing confirmations upon written request when required by your insurer.
16.15.1 If you ship purchases home, use reputable carriers with tracking and insurance. Customs duties and seizure risks are the traveler’s responsibility.
16.15.2 Atomic Trips does not manage personal shipments and is not responsible for items shipped to or from hotels or vendors.
16.16.1 If traveling with minors or dependents, you are responsible for safeguarding their belongings as well as your own. Staff are not babysitters and do not assume custody of any personal property.
16.17.1 Staff may direct you to secure items that pose a distraction or risk to group movement.
16.17.2 If repeated negligence causes schedule delays or vendor impacts, staff may exclude items from transport or ask you to use independent transport at your expense to rejoin the group.
16.17.3 Costs arising from negligence, such as property cleaning fees for spills on buses or damage to hotel furnishings, are the traveler’s responsibility.
16.18.1 Acceptable: wearing a cross-body bag in crowded lanes and keeping your phone zipped away between photos.
16.18.2 Unacceptable: leaving a laptop on a coach seat while touring a site for two hours.
16.18.3 Acceptable: photographing your passport and storing a copy in a secure cloud folder before departure.
16.18.4 Unacceptable: keeping your passport loose in a jacket pocket during a crowded ferry crossing.
16.19.1 Section 7 for safety practices and insurance requirement.
16.19.2 Section 13 for catch up procedures if you step away to handle a loss.
16.19.3 Section 23 and Section 24 for financial and refund terms.
16.19.4 Section 26 for force majeure limits related to vendor recoveries.
16.19.5 Section 35 for data privacy relating to document images.
17.1.1 This Section establishes clear expectations for handling misplaced items and sets limits on Atomic Trips responsibilities. The goal is to minimize disruption to the group while giving travelers practical steps to attempt recovery.
17.2.1 Each traveler is solely responsible for keeping track of personal items at all times.
17.2.2 Atomic Trips does not accept custody of, or liability for, traveler property and does not operate a centralized lost and found program.
17.3.1 Retrace quickly. Return to the last known location as soon as possible without delaying the group or compromising safety.
17.3.2 Notify staff. Provide a concise description, last known time and place, and whether the item contains sensitive data or identification.
17.3.3 Secure accounts. If the item is a phone, laptop, card, or passport, lock or cancel accounts immediately using bank hotlines or device tracking tools.
17.3.4 Check messaging. Staff may post a quick note in the group chat asking if anyone picked up a loose item. Replies should be kept brief to avoid chat clutter.
17.4.1 Hotels. Contact the front desk promptly. Many properties route found items to housekeeping or security once rooms are cleaned. Provide your departure date and a reliable callback method.
17.4.2 Restaurants and venues. Ask staff to check the specific table or seat area. Provide a description and a tip of appreciation if the item is recovered.
17.4.3 Coaches, trains, boats, taxis. Ask staff for the operator’s lost property office or dispatch line. Retain ticket numbers, seat numbers, carriage numbers, or vehicle plates when available.
17.4.4 Airports and airlines. Use the airline or airport lost property forms and keep claim numbers. Items left at security are often handled by a separate authority.
17.5.1 Treat missing passports as urgent. Notify staff so we can help you locate the nearest consulate or embassy.
17.5.2 File a police report if directed by your embassy.
17.5.3 Replacement travel documents may require new passport photos, appointment windows, and fees. All related costs are the traveler’s responsibility and are typically claimable to travel insurance.
17.5.4 Expect itinerary impacts. You may need to pause your participation until documentation is restored.
17.6.1 Many lost property offices hold items for limited periods and require in-person pick up during specific hours.
17.6.2 Same-day recovery is not always possible. The group itinerary will not be re-timed to facilitate retrieval unless it aligns naturally with existing movements.
17.7.1 Atomic Trips does not ship or store found items.
17.7.2 If a venue agrees to hold or ship an item, the traveler must arrange the courier directly, pay all costs, and handle customs formalities and import duties.
17.7.3 Shipping valuables internationally carries seizure and loss risk. Use reputable carriers with tracking and insurance.
17.8.1 If a phone or laptop is lost, use remote lock and wipe features. Change passwords for email, banking, and cloud services.
17.8.2 If a wallet is lost, cancel cards immediately and request replacements to your home address. Keep a record of card issuer international hotlines in your day bag.
17.9.1 File a police report when required by your insurer or when the item is valuable. Staff can help identify the nearest station and provide translation tips.
17.9.2 Keep copies of reports, claim numbers, and any venue correspondence to support an insurance claim.
17.10.1 The group program will continue as scheduled.
17.10.2 If you leave to recover an item, you are responsible for catching up at the next meet point on time and at your expense. Missed services are non-refundable.
17.11.1 Perform a “seat sweep” every time you stand up from a bus seat, table, or bench.
17.11.2 Use AirTag or similar trackers for bags and key items where lawful.
17.11.3 Keep passports and phones secured in zippered pockets or cross-body bags during movements.
17.11.4 Label luggage and day bags with your name, email, and a phone number that works abroad.
17.12.1 Acceptable: realizing at the lunch venue that you left a scarf on the coach, notifying staff discreetly, and arranging to pick it up at the next coach rendezvous.
17.12.2 Unacceptable: asking the group to wait while you return to a shop across town to search for sunglasses, thereby risking a missed timed entry.
17.12.3 Acceptable: losing a credit card, cancelling it immediately, and continuing with a backup card.
17.12.4 Unacceptable: delaying departure to complete a non-urgent lost property form that could be filed online later.
17.13.1 Section 16 for safeguarding belongings and theft prevention.
17.13.2 Section 13 for catch up procedures and non-disruption rules.
17.13.3 Section 7 for insurance requirements.
17.13.4 Section 23 and Section 24 for financial responsibilities and non-refunds related to missed services.
18.1.1 This Section explains the financial consequences when a traveler is excluded from activities or removed from a trip for conduct, non-compliance, or other causes described in these bylaws. The goal is to protect schedule integrity, vendor relationships, and the experience purchased by all travelers.
18.2.1 This policy applies to any exclusion or removal arising from violations of these bylaws, failure to meet essential eligibility, safety concerns, possession of prohibited items, illegal activity, or refusal to follow staff instructions.
18.2.2 It also applies when a vendor lawfully refuses service to the traveler for cause.
18.3.1 Violations of Sections 3, 4, 9, or 10 concerning conduct, harassment, or abuse.
18.3.2 Failure to meet Section 7 essential eligibility with reasonable accommodations that do not materially alter the program.
18.3.3 Repeated lateness or disruption that causes missed vendor windows as described in Section 13.
18.3.4 Possession, purchase, display, or shipment attempts of prohibited items under Section 32.
18.3.5 Use or possession of illegal substances or other illegal activity under Section 14 and Section 30.
18.3.6 Fraud, misrepresentation, or submission of false documents under Section 2.
18.3.7 Vendor or venue refusal to serve the traveler for cause.
18.4.1 No refunds or credits. Amounts paid to Atomic Trips are non-refundable and non-creditable when exclusion or removal is based on the traveler’s conduct or non-compliance.
18.4.2 Unused services. Missed or unused activities, meals, tickets, accommodations, or transport segments will not be refunded or credited.
18.4.3 Membership status. Removal may result in permanent termination of 5 Dollar Travel Club membership. Reinstatement, if ever considered, is at the sole discretion of Atomic Trips management.
18.4.4 Independent arrangements. A removed traveler must arrange and pay for their own accommodations, transport, meals, and onward travel from the point of removal. The group program will continue as scheduled.
18.5.1 The traveler is responsible for all incremental costs arising from exclusion or removal, including alternative lodging, private transport to retrieve luggage, change fees, fare differences, vendor penalties, security charges, property damages, cleaning fees, and reasonable administrative expenses.
18.5.2 If Atomic Trips advances funds to resolve an immediate safety or property issue caused by the traveler, the traveler authorizes Atomic Trips to charge the payment method on file or to invoice for reimbursement within ten business days.
18.6.1 Field decisions are effective immediately to protect safety and operations.
18.6.2 Staff will provide a brief verbal statement of the reason for exclusion or removal and may follow with a short written note summarizing time, place, and basis.
18.6.3 Where immediate removal is ordered, staff will designate a safe location for the traveler to disembark and will provide local information for taxis, hotels, or airports as a courtesy. Coordination beyond this courtesy is not required.
18.7.1 A written appeal may be submitted within ten business days after the trip concludes.
18.7.2 Appeals do not pause or reverse field decisions and do not create entitlement to refunds or credits.
18.7.3 Atomic Trips will review and respond in writing. Decisions after review are final.
18.8.1 Initiating a chargeback contrary to this policy and Section 24 without first providing Atomic Trips a written opportunity to resolve the issue is a breach of these bylaws.
18.8.2 If a card issuer temporarily reverses a charge and the dispute is later resolved in favor of Atomic Trips, the traveler remains responsible for any issuer fees and reasonable collection costs.
18.9.1 Travel insurance may cover certain expenses such as new transport or lodging in limited scenarios, but policies typically exclude losses caused by misconduct. Travelers should consult their policy documents. Atomic Trips does not guarantee insurance outcomes.
18.10.1 Atomic Trips may retain contemporaneous notes, copies of messages in Official Channels, and vendor statements that support the decision and the associated financial consequences.
18.11.1 A traveler verbally abuses a server and refuses to stop after a staff directive. The venue refuses further service and asks the traveler to leave. The traveler is excluded from the dinner and responsible for their own meal and transport. No refund is issued.
18.11.2 A traveler arrives intoxicated to a boat embarkation and ignores crew safety instructions. Staff orders removal for safety. The traveler must arrange a taxi to the hotel and pays for missed services and any rebooking fees.
18.11.3 A traveler brings a prohibited blade purchased as a souvenir into a group environment. After refusing to surrender or ship it lawfully, the traveler is removed from the trip. All costs to depart early are the traveler’s responsibility.
18.12.1 Section 11 for the right to refuse participation.
18.12.2 Section 13 for missed connections and non-disruption rules.
18.12.3 Section 14 and Section 15 for substance and smoking restrictions.
18.12.4 Section 20 for enforcement and dispute resolution.
18.12.5 Section 23 and Section 24 for payment and refund terms.
18.12.6 Section 32 for weapons and prohibited items.
19.1.1 Travel involves inherent risks that cannot be fully eliminated. This Section explains those risks, clarifies the limits of Atomic Trips responsibilities, and sets the expectations for traveler self care and insurance.
19.2.1 Applies to all phases of participation, including pre-trip communications, transit to and from the destination, the itinerary itself, free time, optional add-ons, and independent activities a traveler undertakes during the trip.
19.2.2 Operates alongside and in addition to the Assumption of Risk and Release, Indemnification, and Limitations of Liability Sections.
19.3.1 Travelers acknowledge that domestic and international travel may involve, without limitation:
(a) Illness, food-borne or water-borne exposures, allergies, and communicable diseases.
(b) Slips, trips, falls, stairs, uneven terrain, crowd surges, and vehicle movements.
(c) Weather, natural events, heat or cold stress, and seasonal conditions.
(d) Theft, loss, fraud, and data compromise.
(e) Delays, cancellations, overbooking, strikes, and schedule changes by carriers or venues.
(f) Variations in local driving, pedestrian, and enforcement norms.
(g) Differences in building codes, accessibility standards, and emergency services.
(h) Vendor errors, service shortfalls, or last-minute closures beyond Atomic Trips control.
19.4.1 Airlines, rail operators, bus companies, rideshares, ferries, hotels, restaurants, attractions, guides, activity providers, and equipment rental firms are independent contractors and not agents or employees of Atomic Trips.
19.4.2 Atomic Trips is not responsible for their acts, errors, omissions, negligence, overbooking, cancellations, schedule changes, or property rules.
19.4.3 Travelers may be required to sign vendor waivers and follow provider safety rules as a condition of service.
19.5.1 While Atomic Trips endeavors to present accurate descriptions and timing, circumstances can change. Descriptions of amenities, menus, room types, or activities are based on information provided by vendors and are subject to change without notice.
19.5.2 If an advertised feature becomes unavailable, Atomic Trips may substitute a reasonable alternative or adjust sequencing consistent with Section 42.
19.6.1 Atomic Trips is not a medical provider and does not render medical advice or administer medications.
19.6.2 Dietary accommodations and allergen controls are limited by vendor capabilities and local infrastructure. Zero cross-contact environments are not guaranteed. See Section 6.
19.6.3 Travelers are responsible for bringing personal medications and emergency devices and for seeking care when needed. See Section 7 and Section 25.
19.7.1 Atomic Trips does not accept custody of or liability for traveler property. Loss, theft, or damage to personal items is at the traveler’s risk. See Section 16 and Section 17.
19.8.1 Activities undertaken outside the published group program, even if suggested informally, are at the traveler’s own risk and are not operated or insured by Atomic Trips. See Section 41.
19.9.1 Atomic Trips provides services on an as-available and as-is basis as they relate to third party vendors.
19.9.2 No representation or warranty is made regarding uninterrupted services, continuous access to venues, or outcomes that depend on vendor performance, weather, government restrictions, or force majeure conditions. See Section 26.
19.10.1 Maintain required documentation and comply with entry, visa, vaccination, and customs rules. See Section 31.
19.10.2 Follow safety instructions, meet timings, and self-manage hydration, fatigue, and medications. See Section 7 and Section 12.
19.10.3 Purchase and maintain required travel insurance with the coverages specified in Section 7.
19.11.1 Travel disruptions may cause inconvenience, additional expense, schedule compression, or loss of enjoyment.
19.11.2 Except as expressly stated elsewhere and to the extent allowed by law, Atomic Trips is not liable for incidental or consequential damages arising from events beyond its reasonable control. See Section 38 for the damages cap and exclusions.
19.12.1 Atomic Trips is not liable for delays, changes, or failures caused by events beyond reasonable control, including natural disasters, health emergencies, labor actions, civil unrest, governmental orders, or vendor insolvency.
19.12.2 Remedies, if any, are limited to vendor recoveries under Section 26.
19.13.1 Images and example itineraries are illustrative and may depict venues, rooms, or weather conditions that differ from the specific trip date or allocation.
19.13.2 No guarantee is made that any specific image or viewpoint will be accessible on a given departure.
19.14.1 If any portion of this disclaimer is held invalid, the remaining provisions remain enforceable to the maximum extent permitted by law.
19.15.1 Section 6 for Dietary Restrictions and Allergies.
19.15.2 Section 7 for Health, Fitness, Safety, and Insurance.
19.15.3 Section 16 and Section 17 for Personal Belongings and Lost and Found.
19.15.4 Section 26 for Force Majeure.
19.15.5 Section 36 for Assumption of Risk and Release of Claims.
19.15.6 Section 37 for Indemnification.
19.15.7 Section 38 for Limitations of Liability and Damages Cap.
19.15.8 Section 40 for Independent Contractors and Third Party Providers.
19.15.9 Section 41 for Third Party Excursions and Free Time Activities.
20.1.1 This Section establishes the standards, processes, and remedies used to enforce these bylaws on trip and after trip, and provides travelers with a fair, timely path to raise concerns without disrupting group operations.
20.2.1 These procedures apply to alleged violations of any Section of the bylaws, trip-specific rules, vendor rules communicated by staff, and lawful instructions issued by Atomic Trips personnel during operations.
20.2.2 The Trip Lead has field authority to make immediate decisions necessary to protect safety, schedule integrity, and vendor relationships. Post-trip reviews are conducted by management.
20.3.1 Standard of proof. Decisions are based on a preponderance of evidence, meaning it is more likely than not that a violation occurred.
20.3.2 Evidence types. Staff observations, traveler statements, vendor reports, contemporaneous notes, screenshots of Official Channels, and where lawful, limited photo or audio evidence. Anonymous statements may be considered with caution.
20.3.3 Relevance. Only facts bearing on the incident are considered. Prior good or bad behavior may be weighed when relevant to pattern or remedy.
20.4.1 On trip. Report concerns to the Trip Lead privately or open a Help Center ticket in the app. Include time, location, who was involved, and the requested remedy.
20.4.2 Emergency. If there is an immediate safety risk, alert staff in person first, then follow with written details.
20.4.3 Post trip. Submit written complaints to Atomic Trips within ten business days of trip end for review.
20.5.1 Initial response. Staff acknowledges receipt as soon as practicable and assesses urgency.
20.5.2 Interim measures. Staff may reseat, regroup, separate parties, assign different tables or coaches, or pause a traveler’s participation in an activity while facts are gathered.
20.5.3 Non-retaliation. Retaliation against any traveler or staff who reports a concern or participates in an investigation is prohibited and may lead to removal.
20.6.1 Obtain brief statements from involved parties and any witnesses when feasible without disrupting operations.
20.6.2 Review relevant messages in Official Channels and vendor notes.
20.6.3 Where timing or safety prevents full inquiry, staff may implement a temporary remedy and complete the review at the soonest practical time.
20.7.1 Atomic Trips may use one or more of the following, depending on severity and context:
(a) Coaching and expectations reset. A directive to stop the conduct, modify tone, or comply with a posted rule.
(b) Written note. A brief written summary of the incident and expectations for future conduct.
(c) Conditions for continued participation. Requirements such as sobriety for the remainder of the day, seating changes, or avoiding direct interaction with another traveler.
(d) Activity exclusion. Removal from one or more meals, activities, transfers, or venues without refund.
(e) Cost shifting. Charging the traveler for vendor penalties, property damages, additional lodging, private transport, or administrative expenses caused by the conduct.
(f) Trip removal. Immediate removal from the trip for serious or repeated violations, with forfeiture of all payments and permanent loss of membership.
(g) Membership actions. Suspension or termination of $5 Travel Club membership, and blocks on future bookings.
20.8.1 For lower-level conflicts, staff may offer a voluntary restorative conversation mediated by a Trip Lead after a cooling period.
20.8.2 Participation is optional for the affected party and is not required for enforcement.
20.9.1 Staff may keep contemporaneous notes, copies of relevant messages, and vendor statements.
20.9.2 Records are maintained for a commercially reasonable period to ensure consistency and to defend against claims, consistent with the Data Privacy Section.
20.10.1 On trip decisions. Field decisions take effect immediately and are not stayed by an appeal.
20.10.2 Post-trip appeal. A traveler may submit a written appeal within ten business days after trip end, stating the decision challenged, specific grounds, and any new information.
20.10.3 Review. Management will review and respond in writing. Remedies may be affirmed, modified, or lifted. This internal review is a prerequisite to any external dispute process.
20.11.1 Refunds are not provided for services missed due to enforcement actions.
20.11.2 The traveler is responsible for incremental costs caused by the conduct, as outlined in Section 18.
20.11.3 Chargebacks initiated contrary to Sections 18 and 24 are a breach of these bylaws.
20.12.1 Atomic Trips will share information about an investigation only with those who need to know to resolve the issue, including vendors if their cooperation is required.
20.12.2 Travelers must not publish internal messages, screenshots, or allegations publicly during an ongoing review. See Section 27.
20.13.1 Vendors may impose their own rules and sanctions. Atomic Trips cannot override a vendor’s lawful decision to refuse service.
20.13.2 Where required by law or necessary to protect safety, Atomic Trips may notify local authorities and cooperate with lawful requests.
20.14.1 This enforcement framework operates alongside Section 28, which governs legal jurisdiction and binding arbitration for disputes not resolved through internal review.
20.14.2 Nothing in this Section waives Atomic Trips right to seek emergency relief when necessary to protect safety, property, or brand reputation.
20.15.1 Disruptive intoxication at a tasting. Coaching and water first, seating change, then exclusion from the next activity if behavior persists. Trip removal if the conduct continues later the same day.
20.15.2 Harassment in the WhatsApp group. Immediate directive to stop, message deletion if feasible, written note, and exclusion from the next group meal if the tone continues.
20.15.3 Aggression toward staff. Immediate separation, activity exclusion, and likely trip removal under Section 10 and Section 11.
20.16.1 Section 3 and Section 4 for foundational conduct expectations.
20.16.2 Section 9 for Behavior Standards and Section 10 for Respect Toward Staff.
20.16.3 Section 11 for Right to Refuse Participation.
20.16.4 Section 18 for Non-Refundable Removal and Payment Policy.
20.16.5 Section 24 for Chargebacks.
20.16.6 Section 27 for Confidentiality and Professional Conduct.
20.16.7 Section 28 for Legal Jurisdiction and Arbitration.
