Atomic Trips Bylaws & Member Agreement | Book Five • Codes 41-53

Important – relationship to Terms & Conditions

These Bylaws and Member Agreement (the “Bylaws”) are incorporated into and form part of the Atomic Trips Terms & Conditions (the “Terms”). By joining the $5 Travel Club or booking or participating in any Atomic Trips program, you agree that:

1. The Terms & Conditions are the primary contract between you and Atomic Trips.
2. These Bylaws supplement the Terms by setting more detailed membership, conduct, operational, and safety rules.
3. If there is a direct conflict between these Bylaws and the Terms, the Terms will control, except that any stricter conduct, safety, or operational requirements in these Bylaws will apply in addition to the Terms.
4. Nothing in these Bylaws is intended to waive any non-waivable statutory rights under applicable law. The enforceability of these Bylaws and the Terms will be determined in accordance with the governing law, venue, and dispute resolution provisions set out in the Terms.

 

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41. OPTIONAL THIRD PARTY EXCURSIONS AND FREE TIME ACTIVITIES

41.1 Purpose

41.1.1 This section clarifies what happens when you participate in activities that are not part of the contracted Atomic Trips program, including optional excursions offered by external operators, activities you book on your own during free time, and experiences promoted by venues. It explains responsibilities, safety expectations, payment mechanics, and remedies.

41.2 Definitions and Scope

41.2.1 Optional excursion. An activity that is not listed as included in the trip brief and that is operated by a third party for an additional cost. Examples include boat rides, ATV tours, ziplines, tastings beyond the group set, spa services, and ticketed shows.

41.2.2 Free time activity. Any activity you undertake independently during unprogrammed hours, including personal shopping, museum visits, dining, nightlife, and meetups with non group friends.

41.2.3 This section applies whether you heard about the activity from a staff suggestion, a vendor flyer, a traveler recommendation, or your own research.

41.3 Independent Contractor Status

41.3.1 Optional excursions and free time activities are operated by companies that are independent of Atomic Trips. They are not our employees or agents.

41.3.2 Their rules, waivers, safety standards, and liability limits control participation. You contract directly with them. See Section 40.

41.4 Booking Pathways

41.4.1 If Atomic Trips provides a list of vetted options, it is a courtesy, not an endorsement or guarantee. Availability is not assured.

41.4.2 Some operators allow the group rate only if booked collectively. Others require individual payment on site.

41.4.3 Atomic Trips does not collect money for third party activities unless expressly stated in writing for a specific departure.

41.5 Payments, Receipts, and Refunds

41.5.1 You are responsible for payment, tips, taxes, and fees charged by the third party. Keep your receipts.

41.5.2 Cancellations and refunds are governed by the operator’s terms, which may be stricter than Section 24.

41.5.3 Atomic Trips does not mediate refunds for third party bookings, though staff may share contact details for the operator upon request.

41.6 Waivers, Eligibility, and Safety Rules

41.6.1 Operators may require age, weight, height, fitness, certification, or sober participation. You must meet those requirements and sign any waivers.

41.6.2 If an operator declines service because you do not meet requirements or appear impaired, Atomic Trips will not override that decision. No refund from Atomic Trips is due.

41.6.3 Follow all safety briefings and use required equipment. Refusal may result in exclusion without refund.

41.7 Timing, Transport, and Meet Points

41.7.1 Optional excursions must not conflict with group movements or cause lateness. You are responsible for getting to and from the activity and for returning to the next meet point on time.

41.7.2 Atomic Trips does not delay the program to accommodate optional activities. See Section 13 for catch up rules.

41.7.3 If you use group transport to reach a venue for an optional activity, confirm in advance that the schedule aligns. Otherwise plan private transport at your cost.

41.8 Weather, Cancellations, and Operator Changes

41.8.1 Many outdoor operators reserve the right to cancel or modify activities due to weather or safety. Their decision controls.

41.8.2 If an operator cancels, request their refund or rain check per their policy. Atomic Trips does not issue refunds for third party cancellations.

41.9 Alcohol and Impairment

41.9.1 Do not participate in activities that require balance, climbing, or coordination while under the influence of alcohol or substances.

41.9.2 Operators may refuse service to impaired participants. Atomic Trips may also exclude you from later group activities if impairment continues. See Sections 14 and 20.

41.10 Gear, Clothing, and Personal Effects

41.10.1 Bring appropriate clothing and footwear for the activity. Operators may deny participation for inadequate gear.

41.10.2 You are responsible for the security of your belongings during optional activities. Loss or damage is subject to Section 16 and the operator’s policy.

41.11 Insurance and Risk Allocation

41.11.1 Required travel insurance in Section 7 is your primary remedy for covered events arising from optional excursions, including injury, evacuation, or trip interruption.

41.11.2 Some high risk activities are excluded by standard policies unless you purchased adventure or hazardous activity coverage. Confirm coverage before booking.

41.11.3 Atomic Trips is not responsible for injuries, property loss, or schedule impacts arising from optional activities.

41.12 Staff Involvement and Boundaries

41.12.1 Staff may help with basic information such as directions or typical prices when time allows. Staff do not negotiate contracts, sign waivers for you, hold valuables, or supervise third party activities.

41.12.2 Staff will not accept delivery of rental gear, tickets, or parcels for optional activities.

41.13 Rejoining the Group After an Optional Activity

41.13.1 Rejoin at the next published meet point or the next feasible location as instructed by the Trip Lead.

41.13.2 Costs to rejoin the group, including taxis, additional tickets, or replacement meals, are your responsibility.

41.14 Safety Incidents During Optional Activities

41.14.1 If an incident occurs, call local emergency services first, then notify staff.

41.14.2 Staff may assist with coordination consistent with Section 25, subject to limits imposed by geography, operator policy, and group safety.

41.14.3 Documentation to support an insurance claim is your responsibility. Request incident reports and receipts from the operator.

41.15 Conflicts of Interest and Promotions

41.15.1 If an optional excursion is offered by a partner that provides a benefit to Atomic Trips, staff will disclose that relationship upon request.

41.15.2 Sponsored creators must follow disclosure rules when posting about optional activities. See Section 22.

41.16 Examples

41.16.1 Acceptable: booking a museum ticket during free time and returning to the hotel lobby fifteen minutes before the scheduled departure.

41.16.2 Unacceptable: joining a bar crawl during the afternoon and arriving intoxicated and late for the evening tasting, then demanding a refund.

41.16.3 Acceptable: purchasing a ticketed show on your own, arranging a taxi back, and informing staff in advance that you will skip the optional night walk.

41.16.4 Unacceptable: asking staff to hold your expensive rental camera kit in a staff bag while you take a boat ride.

41.16.5 Acceptable: checking your insurance for coverage before booking a high ropes course and wearing closed toe shoes as required by the operator.

41.16.6 Unacceptable: missing the morning train because a sunrise photo tour ran long and expecting the group coach to turn back.

41.17 Cross References

41.17.1 Section 7 for required insurance and essential eligibility
Section 13 for lateness, missed connections, and catch up rules
Section 14 for alcohol and impairment standards
Section 16 for personal belongings and theft disclaimer
Section 20 for enforcement and dispute resolution
Section 26 for force majeure which does not govern third party policies
Section 32 for prohibited items that remain prohibited during optional activities
Section 40 for vendor status and remedies

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42. ITINERARY VARIATIONS AND SUBSTITUTIONS

42.1 Purpose

42.1.1 This section explains why itineraries may change, how decisions are made in the field, what counts as a comparable substitution, what rights and remedies exist, and how travelers will be informed.

42.2 Why Itineraries Change

42.2.1 External factors such as weather, strikes, traffic disruptions, venue capacity limits, event blackouts, restoration work, and government orders.

42.2.2 Vendor factors such as staffing shortages, private buyouts, or maintenance issues.

42.2.3 Safety factors such as crowd density, police activity, or medical incidents.

42.2.4 Operational factors such as late arrivals, missed connections, and efficiency improvements identified by staff.

42.3 Decision Authority and Process

42.3.1 The Trip Lead and Operations Team have discretion to resequence days, adjust timing, split the group, or substitute activities to preserve safety and overall value.

42.3.2 Decisions may be made quickly based on real time conditions and vendor advice.

42.3.3 Staff will communicate changes through Official Channels under Section 39 and will pin the updated plan when feasible.

42.4 Types of Permissible Changes

42.4.1 Resequencing. Moving an activity to a different day or time to avoid closures or reduce crowding.

42.4.2 Duration adjustments. Shortening or extending time at a venue to accommodate access windows or transport realities.

42.4.3 Venue substitutions. Replacing a planned venue with a comparable venue in the same category when the original becomes unavailable.

42.4.4 Mode substitutions. Swapping rail for coach, or coach for ferry, when required by strikes or closures.

42.4.5 Group splitting. Dividing into smaller groups with staggered times to comply with capacity rules or to improve experience.

42.5 Comparable Substitution Standard

42.5.1 A substitute is comparable if it is in a similar category and delivers similar overall value in the context of the day.

42.5.2 Examples include replacing a historic church visit with a different landmark of similar significance, or moving a tasting to an alternate producer of similar quality.

42.5.3 Differences in décor, guide personality, brand prestige, or seating layout do not prevent a substitution from being comparable.

42.6 What Is Not Considered a Material Change

42.6.1 Changing the order of activities within a day.

42.6.2 Adjusting meet times within a reasonable window to coordinate transport.

42.6.3 Using a different guide of equal qualification.

42.6.4 Changing a restaurant while maintaining the same meal inclusion and general cuisine.

42.6.5 Moving an included tasting indoors due to weather.

42.6.6 Shifting a museum visit to another museum when the original is at capacity and the replacement is of similar cultural value.

42.7 When a Component Cannot Be Delivered

42.7.1 If a contracted component cannot be delivered and no comparable substitute is feasible, Atomic Trips will seek recoveries from the vendor and pass through what is recovered, consistent with Section 26.

42.7.2 Administrative expenses and non recoverable costs may be deducted as permitted by Section 26.

42.7.3 Independent purchases made by the traveler are not reimbursed by Atomic Trips. See Section 38.

42.8 Timing Expectations and Meet Points

42.8.1 Updated meet points and times are controlling once posted in Official Channels.

42.8.2 Travelers are responsible for monitoring updates and arriving on time.

42.8.3 Personal schedule conflicts with updated timing do not create refund rights. See Sections 12 and 13.

42.9 Special Events and Ticketed Entries

42.9.1 Timed entries, performances, and ticketed tours are governed by venue rules. If a venue changes access windows or imposes new restrictions, Atomic Trips will reseat, split groups, or substitute a comparable feature.

42.9.2 Late arrival may forfeit a timed entry without refund.

42.10 Transportation Substitutions and Delays

42.10.1 If a scheduled train is canceled, a coach may be substituted. If a coach is unavailable, a different routing or timing may be used.

42.10.2 Significant delays caused by carriers are handled under Section 26 and your travel insurance. Atomic Trips is not responsible for carrier policies or compensation.

42.11 Meal Substitutions and Dietary Realities

42.11.1 If a planned restaurant becomes unavailable, a restaurant of similar quality and cuisine will be used.

42.11.2 Menu items may vary by season or supply. Dietary accommodations remain subject to Section 6 and venue capabilities.

42.12 Free Time Impacts

42.12.1 A change that shortens or relocates free time is not a material change if the core inclusions are preserved.

42.12.2 Optional third party excursions you booked during free time remain your responsibility if timing conflicts arise. See Section 41.

42.13 Communication Standards

42.13.1 Staff will provide a concise notice stating the reason for the change, the new plan, and any required traveler actions.

42.13.2 For larger shifts, staff will post an updated day plan in the app and pin it in the WhatsApp group.

42.14 Traveler Cooperation

42.14.1 Travelers agree to follow the updated plan, remain flexible, and avoid conducting side negotiations with vendors that could conflict with staff decisions.

42.14.2 Disagreements should be raised privately under Section 20 while operations continue.

42.15 No Guarantee of Specific Vendors

42.15.1 Unless explicitly stated as a guaranteed inclusion in your confirmation, vendor names listed in previews or sample itineraries are illustrative and may change based on availability and operational needs.

42.15.2 Quality and category are the commitment. Specific brand names are not guaranteed.

42.16 Photographic and Media Impacts

42.16.1 If a venue restricts photography or media gear that was previously allowed, the venue rule controls.

42.16.2 Staff may adjust media moments to comply with new rules. See Sections 21 and 22.

42.17 Weather and Environmental Conditions

42.17.1 Activities may be modified for heat, cold, rain, wind, snow, or poor visibility. Safety takes priority.

42.17.2 Outdoor vantage points may be swapped for indoor exhibits or cafés with interpretive content when weather compromises safety or value.

42.18 Documentation and Records

42.18.1 Atomic Trips keeps internal records of material variations, vendor notices, and substitutions to support transparency, improvements, and any recovery effort under Section 26.

42.19 Examples

42.19.1 Acceptable: rail strike closes a route and the group travels by private coach, maintaining the town visit and tasting with adjusted times.

42.19.2 Unacceptable: refusing to board the substitute coach and insisting on a refund while the delivered experience remains comparable.

42.19.3 Acceptable: cathedral closes for a state event and staff substitute a different heritage site plus an added neighborhood walk to balance value.

42.19.4 Unacceptable: demanding compensation because the substitute church is a different architectural style even though the day remains balanced and cultural.

42.19.5 Acceptable: heavy rain moves an outdoor tasting indoors and shortens the viewpoint stop for safety.

42.19.6 Unacceptable: missing the updated meet time after a change notice and asking the coach to delay the next booking.

42.20 Cross References

42.20.1 Section 13 for lateness and catch up rules
Section 20 for enforcement and dispute resolution
Section 24 for cancellations and refunds
Section 26 for force majeure and vendor recovery limits
Section 39 for official communications and notice standards
Section 40 for vendor roles and remedies
Section 41 for optional third party activities that can be affected by timing changes

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43. SUSTAINABLE TRAVEL STANDARDS AND ENVIRONMENTAL CONDUCT

43.1 Purpose

43.1.1 This section sets practical rules to minimize environmental impact, protect cultural and natural resources, and uphold responsible tourism standards that our vendors and host communities expect.

43.2 Scope

43.2.1 Applies to all programmed activities, free time, hotel stays, meals, transport segments, and optional excursions taken during an Atomic Trips departure.

43.3 General Principles

43.3.1 Reduce waste, conserve resources, respect wildlife and habitats, and support local communities through lawful, ethical purchasing.

43.3.2 Follow posted signs, staff briefings, and guide instructions that protect fragile sites, ecosystems, and community spaces.

43.4 Waste Reduction and Recycling

43.4.1 Bring a reusable water bottle and day bag. Use refill points where potable water is available.

43.4.2 Decline single use items when reasonable such as straws, cutlery, and extra bags.

43.4.3 Sort recyclables according to local rules. If a venue lacks bins, pack out small recyclables to the hotel for proper disposal.

43.4.4 Do not litter, flick cigarette butts, or leave food waste in public spaces. Smoking rules in Section 15 apply.

43.5 Energy and Water Conservation in Hotels

43.5.1 Use climate controls responsibly. Turn off lights and close windows when leaving the room.

43.5.2 Reuse towels and linens where programs are offered.

43.5.3 Limit long showers, especially in drought affected regions. Report leaks to the front desk.

43.6 Transport Choices and Pacing

43.6.1 Walk when feasible and safe. Use public transport where it fits schedule and accessibility needs.

43.6.2 Respect group pacing rules that reduce unnecessary shuttle loops and idling.

43.6.3 Avoid last minute separate taxis that duplicate movements unless required by safety or schedule and cleared with staff.

43.7 Wildlife and Natural Areas

43.7.1 Observe wildlife at a respectful distance. Do not feed, bait, chase, or call animals.

43.7.2 Stay on marked paths. Do not trample vegetation, stack stones, or remove shells, rocks, coral, or sand.

43.7.3 Follow drone restrictions in natural areas and protected parks. See Section 30 and Section 22.

43.8 Heritage Protection and Site Etiquette

43.8.1 Do not touch artworks, frescoes, statues, or archaeological structures unless touching is expressly permitted.

43.8.2 Do not carve, mark, or leave stickers on heritage surfaces.

43.8.3 Follow flash, tripod, and bag rules that protect exhibits. See Section 30.

43.9 Responsible Purchasing and Souvenirs

43.9.1 Do not buy items made from protected wildlife, ancient artifacts, or materials likely to be looted or illegal to export.

43.9.2 Prefer locally made goods from lawful sources. Ask vendors about origin and materials.

43.9.3 Avoid counterfeit goods. Buying fakes is illegal in many jurisdictions and harms local creators. See Section 30 customs rules.

43.10 Food Choices and Local Supply

43.10.1 Respect that many included meals highlight regional products. Dietary preferences are managed under Section 6 but cannot overhaul a group menu.

43.10.2 Avoid excessive food waste. If portion sizes are large, share or ask for smaller portions where permitted.

43.11 Noise, Light, and Community Respect

43.11.1 Keep noise low in residential streets, transit, and sacred spaces.

43.11.2 Avoid bright lights and flash toward homes and worship areas during night photography.

43.12 Carbon Awareness

43.12.1 Atomic Trips may publish suggested ways to balance trip related emissions such as verified offsets or local reforestation donations. Participation is voluntary unless a specific program is built into a departure and disclosed in the trip brief.

43.12.2 Choosing carry on where feasible, avoiding redundant shipments, and consolidating optional movements reduces emissions.

43.13 Water Bodies and Bathing Rules

43.13.1 Comply with posted water quality advisories at beaches, rivers, and spas.

43.13.2 Use reef safe sunscreen where required. Do not apply oils or substances that contaminate pools or thermal baths.

43.14 Vendor and Venue Sustainability Rules

43.14.1 Some venues require refillable bottles, shoe cleaning at trailheads, or limits on group size. These rules control as a condition of entry.

43.14.2 If a venue imposes a new sustainability rule mid trip, follow the update per Section 39.

43.15 Donations and Volunteer Moments

43.15.1 Organized give back moments, if included, will be vetted by Atomic Trips to avoid harmful practices. Unapproved handouts to children or ad hoc donations during activities are discouraged.

43.15.2 If you wish to support a local cause, ask staff for reputable channels.

43.16 Enforcement

43.16.1 Disregarding environmental rules may result in exclusion from sensitive activities, re routing, or removal from the trip under Sections 18 and 20.

43.16.2 Fines or remediation charges by venues or parks caused by a traveler’s conduct are that traveler’s responsibility and may be charged under Section 23.

43.17 Examples

43.17.1 Acceptable: refilling a reusable bottle at a hotel dispenser and packing out snack wrappers from a park to the next bin.

43.17.2 Unacceptable: stepping off a marked path to pick wildflowers or posing on a roped wall for a photo.

43.17.3 Acceptable: buying ceramics from a local studio that certifies legal materials.

43.17.4 Unacceptable: purchasing a coral necklace at a stall with no provenance and attempting to export it.

43.17.5 Acceptable: requesting a smaller portion at a tasting menu to avoid waste.

43.17.6 Unacceptable: blasting music on a portable speaker in a quiet village square at night.

43.18 Cross References

43.18.1 Section 6 for dietary realities and waste considerations
Section 7 for essential eligibility including walking expectations
Section 14 and Section 15 for alcohol, smoking, and vaping rules
Section 22 for social content limits in sensitive areas
Section 26 for force majeure that may affect access to protected sites
Section 30 for local law compliance and customs rules
Section 42 for substitutions when sustainability rules or capacity limits require changes

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44. ACCESSIBILITY, MOBILITY AIDS, AND REASONABLE MODIFICATIONS

44.1 Purpose

44.1.1 This section explains what accessibility you can expect on international, urban, and heritage rich itineraries, what Atomic Trips can reasonably modify, how to request accommodations, and what remains each traveler’s responsibility. It preserves safety, schedule integrity, and vendor contracts while promoting inclusion.

44.2 Scope and Realities

44.2.1 Many destinations on Atomic Trips itineraries feature historic districts, cobblestones, narrow walkways, bridges, steps, and venues without lifts. Sidewalks, door widths, and restroom access may be limited by local building codes.

44.2.2 Elevators, ramps, accessible rooms, and step free transport are not guaranteed unless explicitly confirmed in writing in your trip brief.

44.2.3 Group pacing often includes extended standing and walking. See Section 7 for essential eligibility and minimum mobility expectations.

44.3 How to Request Accommodations

44.3.1 Submit in writing during onboarding. List all requested accommodations in your Traveler Profile and open a Help Center ticket in the Atomic Trips app within 30 to 45 days of booking. Include details about mobility aids, dimensions and weights, medical needs that affect movement, and any communication aids required.

44.3.2 Documentation. For requests involving medical devices, oxygen, batteries, or seizure protocols, provide a brief clinician note describing functional needs and device specifications. Do not send full medical records.

44.3.3 Lead time. Earlier notice increases feasibility. Requests made inside 60 days before departure may be difficult or impossible to arrange due to vendor cutoffs.

44.3.4 Confirmation. Atomic Trips will respond in writing, confirming what can be arranged, what cannot, and any costs or constraints. Only written confirmations are binding.

44.4 Reasonable Modifications Standard

44.4.1 Atomic Trips will provide reasonable modifications that do not create safety risks, fundamentally alter the nature of the program, or impose disproportionate costs or operational burdens on the group.

44.4.2 Examples of reasonable modifications that are often feasible:

44.4.3 Sharing precise meet points and sequences in writing and pinning them in Official Channels.

44.4.4 Identifying nearby rest locations and offering brief seated pauses when time allows.

44.4.5 Allowing a traveler to taxi between two points and rejoin the group at the traveler’s cost.

44.4.6 Requesting ground floor rooms or rooms near elevators where inventory permits.

44.4.7 Requesting a shower stool or extra chair from the hotel where available.

44.4.8 Coordinating with venues that offer assistive listening receivers or printed transcripts.

44.4.9 Examples of requests that are not reasonable because they would fundamentally alter the program or create safety or fairness issues:

44.4.10 Rewriting the day plan to remove stairs or long walks for the entire group.

44.4.11 Requiring staff or fellow travelers to push wheelchairs, lift or carry a traveler, or carry personal luggage.

44.4.12 Private guides, vehicles, or duplicate admissions funded by Atomic Trips.

44.4.13 Guaranteed step free access at historic sites that do not provide it.

44.4.14 Slowing group walking pace below program standards or skipping timed entries for the group.

44.5 Mobility Aids and Device Logistics

44.5.1 Manual wheelchairs, walkers, canes. You may bring personal aids that fit safely through heritage site doors and coach aisles. You are responsible for maneuvering your device or traveling with a companion who can assist you.

44.5.2 Powered devices. Many coaches and regional trains cannot accommodate large scooters. Lithium battery sizes, spillable batteries, and tie down requirements are regulated by carriers. Provide device dimensions, folded length, weight, and battery specifications during onboarding.

44.5.3 Storage and transport. Some venues prohibit device storage in galleries and require cloakrooms with limited capacity. Atomic Trips cannot guarantee storage or security of devices.

44.5.4 Repairs. Atomic Trips cannot repair or source parts for mobility devices. Bring basic tools, spares, and adapters.

44.6 Personal Aides and Companions

44.6.1 Travelers who need hands on physical assistance for transfers, pushing a wheelchair, or activities of daily living must travel with a capable adult companion who provides that assistance.

44.6.2 Companions must be fully booked members and pay the applicable trip price. Atomic Trips staff are not caregivers and cannot provide lifting, pushing, or medical care.

44.7 Communication and Sensory Accommodations

44.7.1 Hearing. Atomic Trips can request venues that offer assistive listening where available and can provide written schedules and summaries. Bring personal receivers or hearing aid accessories.

44.7.2 Vision. Staff can share written route cues and high contrast PDFs upon request. Travelers should bring white canes, tactile markers, or portable magnification devices as needed.

44.7.3 Neurodiversity. Quiet space suggestions and advance notice of high stimulus environments can be provided when feasible. Noise canceling headphones and personal strategies remain the traveler’s responsibility.

44.8 Service Animals

44.8.1 Only trained service animals that perform specific tasks related to a disability may be permitted, and only where lawful in the destination and accepted by carriers and venues. Emotional support animals and pets are not permitted.

44.8.2 Travelers are responsible for all veterinary documents, vaccinations, microchips, quarantine rules, carrier acceptance, venue permissions, and care of the animal.

44.8.3 Some venues, religious sites, and food handling areas may lawfully restrict animals. Atomic Trips cannot override venue rules. Alternative waiting areas or rejoin plans may be used. Costs to implement alternatives are the traveler’s responsibility.

44.9 Transport and Seating

44.9.1 Priority or front of coach seating cannot be guaranteed but may be offered when available to reduce aisle distances.

44.9.2 Public transport segments may require standing. Where possible, staff will identify cars or areas with greater seating likelihood, but seating is not assured.

44.10 Hotels and Room Accessibility

44.10.1 Accessible room inventory in historic centers is limited and highly variable. Requests for roll in showers, grab bars, wider doors, or lowered fixtures must be made during onboarding and are subject to written confirmation from the hotel.

44.10.2 If an accessible room cannot be confirmed in writing by the property, you may choose to proceed with the standard room or request a refund of the hotel portion recoverable under vendor policies per Section 24 and Section 26.

44.10.3 Elevators may be small or temporarily out of service. Properties may use single person lifts or stairs only access for certain floors.

44.11 Pacing, Steps, and Terrain

44.11.1 Itineraries often include 10,000 or more steps per day, stairs, inclines, and uneven surfaces. Travelers must be able to manage the program pace defined in Section 7 or use personal alternatives, such as short taxis between meet points at their cost, without delaying the group.

44.11.2 If terrain prevents safe participation in a discrete element, staff will provide a rejoin point. Missed components are not refundable when the remainder of the program is delivered.

44.12 Oxygen, CPAP, and Medical Devices

44.12.1 Portable oxygen concentrators and CPAP devices are allowed subject to carrier rules. Bring sufficient batteries that meet airline watt hour limits, charging adapters, and any required distilled water alternatives.

44.12.2 Atomic Trips and hotels do not store, monitor, or transport medical devices. You are responsible for setup, maintenance, and safe use. See Section 33 for medication and device rules.

44.13 On Trip Reassessment and Safety

44.13.1 If a requested modification proves unsafe or unworkable in the field due to geography, crowd conditions, or vendor restrictions, staff may adjust or withdraw the modification and propose an alternative rejoin plan.

44.13.2 If a traveler’s condition changes, the traveler must inform staff. Staff may revise participation to protect the traveler and group. See Sections 13 and 25.

44.14 Costs

44.14.1 Any additional costs to implement an approved modification such as taxis, porters, private admissions, extra seating, or additional staff time are the traveler’s responsibility unless explicitly stated in your written confirmation.

44.14.2 Vendor penalties caused by late or unworkable requests may be charged to the traveler under Section 23.

44.15 Denials of Requests

44.15.1 A request may be denied if it is unsafe, infeasible, would fundamentally alter the program, or would impose disproportionate cost or operational disruption. Atomic Trips will explain the reason for denial in writing and, where possible, propose alternatives.

44.16 Examples and Cross References

44.16.1 Acceptable and feasible: traveler requests ground floor restaurant seating where possible, receives written confirmation that staff will ask venues and will prioritize when inventory allows.

44.16.2 Acceptable with traveler cost: traveler uses taxis to skip a steep lane and meets the group at the next plaza, paying the fare and arriving on time.

44.16.3 Not feasible: traveler asks that all stair climbs be replaced with elevators for the group in historic towers that do not have lifts.

44.16.4 Not permitted: traveler asks staff to push a personal wheelchair through crowded streets for the day or to carry the traveler up steps.

44.16.5 Conditional: traveler requests an accessible room with a roll in shower. The hotel confirms one room available for a surcharge. Traveler accepts the surcharge and Atomic Trips confirms in writing.

44.16.6 Cross references: Section 2 for onboarding and documentation timelines; Section 6 for dietary accommodations; Section 7 for essential eligibility and fitness expectations; Section 12 for communication duties and raising issues early; Section 13 for rejoin rules if you self route between meet points; Section 25 for Medical Emergency Release and care coordination; Section 29 for age tags and rooming standards; Section 33 for medications and devices; Section 39 for Official Channels and notice standards; Section 42 for substitutions and day plan adjustments.

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45. HOTEL INCIDENTALS AND CREDIT CARD HOLDS

45.1 Purpose

45.1.1 This section explains which hotel charges are your responsibility, how incidental deposits and credit card holds work, what happens with damages or fees, and how disputes are handled.

45.2 Financial Responsibility for Incidentals

45.2.1 You are responsible for all room specific charges not listed as included in the trip brief. Typical examples include minibar, room service, pay TV, on demand movies, in room dining, spa treatments, laundry or pressing, parking, late checkout, and local phone calls.

45.2.2 Charges made by your invited visitors are your responsibility. Visitors who are not on the group manifest are prohibited under Section 29.

45.3 Credit Card Holds and Deposits at Check In

45.3.1 Hotels commonly place a temporary authorization or hold on a credit or debit card at check in to secure incidentals and potential damages.

45.3.2 The amount and policy are set by the hotel. Holds may be per night or a flat amount for the stay.

45.3.3 The timing of release is controlled by the hotel and by your bank. Atomic Trips cannot accelerate release or influence your bank’s posting timeline.

45.3.4 Using a debit card can reduce available funds for several days after checkout. A credit card is strongly recommended.

45.4 Room Sharing and Allocation of Charges

45.4.1 If you share a room, the hotel may allow separate folios for incidentals upon request. If the property cannot split folios, the designated cardholder is responsible for all incidentals on that room and must reconcile privately with the roommate.

45.4.2 If a roommate disputes a charge they created, the designated cardholder remains responsible to the hotel. Atomic Trips does not mediate roommate reimbursement.

45.5 Damages, Cleaning, and Violation Fees

45.5.1 You are responsible for property damage, smoking or vaping violation fees, alarm resets, excessive cleaning, missing items, and tampering with safety devices.

45.5.2 If a hotel invoices Atomic Trips because it cannot collect from you directly, you authorize Atomic Trips under Section 23 to charge the payment method on file for the documented amount and to provide you an itemized statement.

45.6 Minibar Sensors and Inadvertent Charges

45.6.1 Many minibars auto charge when items are moved. Do not use minibar space for personal items unless the hotel confirms it is permitted.

45.6.2 Dispute minibar sensor errors with the front desk before checkout and request adjustment in writing.

45.7 Currency, FX, and Dynamic Currency Conversion

45.7.1 Hotels outside the United States may offer to charge your card in your home currency through Dynamic Currency Conversion. This option often carries unfavorable rates and extra fees. You are responsible for the choice you make at the terminal.

45.7.2 Banks may add foreign transaction or cross border fees even when the bill is in USD. These are bank charges, not Atomic Trips charges. See Section 23B.

45.8 Tips, Service Charges, and Taxes

45.8.1 Some properties add a service charge or city tax to the folio. These are the traveler’s responsibility unless the trip brief states that Atomic Trips covers them.

45.8.2 Personal tips to housekeeping or spa staff are optional unless a mandatory service charge is posted.

45.9 Preauthorizations for Damages or Security

45.9.1 Certain boutique or heritage properties require a larger preauthorization due to fragile furnishings or high value fittings. This is a property rule and is not controlled by Atomic Trips.

45.9.2 Refusal to provide a valid payment method may result in the hotel denying check in. Atomic Trips is not responsible for alternative lodging if you decline to comply with hotel policies.

45.10 Review of Folio and Checkout Procedures

45.10.1 Review your folio on the hotel TV or at the front desk before departure. Resolve questions with the hotel while you are on site.

45.10.2 Request a printed or emailed folio. Keep copies of adjustments or reversals for your records and for any bank or insurance queries.

45.11 Post Checkout Disputes

45.11.1 If a charge appears after checkout, contact the hotel directly first and request a copy of the folio with timestamps.

45.11.2 If a dispute remains, open a Help Center ticket with Atomic Trips and attach the folio. Atomic Trips can request clarification from the hotel as a courtesy, but the contract for incidentals is between you and the hotel.

45.11.3 Chargebacks routed through your bank must follow Section 24. Improper chargebacks may be treated as a breach and may trigger the indemnification duties in Section 37.

45.12 Lost Keys, Safe Boxes, and Lockouts

45.12.1 Replacement keys, safe lockouts, or locksmith calls are usually billed by the property. These costs are the traveler’s responsibility.

45.12.2 We do not recommend storing items in in room safes because travelers often forget their contents. See Section 16 for property care.

45.13 Use of Third Party Payment Methods

45.13.1 If you use a digital wallet or virtual card, ensure it allows preauthorizations and offline merchant adjustments. Some virtual numbers decline post stay adjustments and can delay reversals.

45.14 Examples

45.14.1 Acceptable: placing a credit card at check in, reviewing the folio nightly in the app, and clearing a minibar sensor mistake with the front desk before departure.

45.14.2 Unacceptable: refusing to present a card for incidentals and demanding that Atomic Trips secure your room deposit.

45.14.3 Acceptable: settling a spa charge that was correctly posted to your room because you signed for the service.

45.14.4 Unacceptable: smoking in a non smoking room, triggering an odor remediation fee, and disputing the fee with Atomic Trips rather than the hotel.

45.15 Cross References

45.15.1 Section 16 for personal property care and theft disclaimer
Section 18 for removal and cost shifting if hotel rules are violated
Section 23 for payment methods, charge authorization, and cure periods
Section 23B for currency, dynamic pricing, and FX fees
Section 24 for refunds, cancellations, and chargebacks
Section 29 for rooming and visitor rules
Section 38 for limitations of liability

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46. ROOMMATE CODE AND QUIET HOURS

46.1 Purpose

46.1.1 This section sets clear expectations for shared rooms so everyone sleeps, recovers, and enjoys the program. It covers quiet hours, visitors, hygiene, shared space etiquette, conflict resolution, and how room changes work.

46.2 Quiet Hours and Noise Discipline

46.2.1 Standard quiet hours. Quiet hours begin at 10:00 p.m. and end at 7:00 a.m. unless the hotel posts a different policy or staff announce a different window for early departures.

46.2.2 Noise control. Keep conversations low, use headphones, and disable speakerphone. Avoid door slams and repeated card beeps.

46.2.3 Late returns. If returning late, enter quietly, use a phone flashlight instead of overhead lights, and set clothes out in advance on early departure days.

46.2.4 Hallway conduct. Do not congregate in hallways near guest rooms. Use hotel bars or public lounges for social time.

46.3 Visitors and Overnight Guests

46.3.1 No unregistered guests. Visitors not on the group manifest are not permitted in group rooms. Overnight guests who are not booked on the trip are prohibited.

46.3.2 Accountability. You are responsible for any charges, damages, or disruptions caused by your unregistered visitor. Violations may lead to enforcement under Sections 18 and 20.

46.4 Shared Space Etiquette

46.4.1 Lights and alarms. Discuss lights out, wake times, and alarm volumes on day one. Use vibration alarms or wearable alarms when possible.

46.4.2 Bathrooms. Keep showers timely, wipe down surfaces, and store toiletries neatly. Do not leave wet towels on shared floors.

46.4.3 Food and scents. Avoid strong fragrances, diffusers, incense, or cooking devices in rooms. Do not store open food that attracts pests. See Section 29 and Section 34.

46.4.4 Climate. Agree on temperature ranges. Do not override roommate comfort by setting extreme heat or cold.

46.4.5 Tidiness. Keep personal belongings on your side. Do not move or borrow items without permission.

46.5 Sleep Considerations

46.5.1 Snoring and apnea. If you snore or use a CPAP, disclose this in your Traveler Profile. Bring earplugs, nasal strips, or CPAP supplies as needed.

46.5.2 Shift schedules. If you plan late nights, tell your roommate in advance and follow the late return etiquette above.

46.5.3 Screens. Use low brightness and night mode after quiet hours. Avoid autoplay videos without headphones.

46.6 Substances and Impairment

46.6.1 Alcohol. Manage alcohol responsibly. Returning severely impaired and disturbing others violates Sections 14 and 29 and may trigger re rooming at your cost or removal from activities.

46.6.2 Smoking and vaping. Smoking and vaping are prohibited in rooms and on balconies where posted. Cleaning and alarm fees are your responsibility. See Section 15.

46.7 Safety and Security

46.7.1 Doors and keys. Keep room doors closed and locked. Do not share room numbers publicly. Report lost keys immediately.

46.7.2 Valuables. Secure valuables inside closed luggage. We do not recommend using in room safes because items are often forgotten. See Section 16.

46.8 Conflict Resolution

46.8.1 Talk first. Address minor issues promptly and civilly with your roommate. Propose specific, reasonable adjustments.

46.8.2 Ask for help. If a problem persists, message the Trip Lead privately. Staff may mediate expectations or set a written plan.

46.8.3 Evidence. Provide specific examples such as dates and times. Avoid group shaming or side chat campaigns. See Section 20.

46.9 Room Changes and Costs

46.9.1 Not guaranteed. Room changes depend on hotel inventory and are not guaranteed.

46.9.2 Costs. Any added costs such as single supplements, rate differences, or rekey fees are the traveler’s responsibility unless the change is required due to a code violation by the other party as determined by staff.

46.9.3 Misconduct. If a match fails due to a traveler’s violation of these bylaws, the offending traveler bears re rooming costs. See Section 29.

46.10 Health and Cleanliness Concerns

46.10.1 Illness. If you become ill, inform staff so we can advise on distancing from your roommate where feasible and local pharmacy options.

46.10.2 Hygiene. Maintain reasonable personal hygiene. Chronic hygiene issues that create an unsanitary or hostile environment may be addressed under Section 20.

46.11 Prohibited Behaviors

46.11.1 Harassment, intimidation, or boundary violations in rooms.

46.11.2 Recording or photographing a roommate without consent.

46.11.3 Tampering with a roommate’s belongings or food.

46.11.4 Hosting parties, playing amplified music, or creating persistent noise after quiet hours.

46.12 Examples

46.12.1 Acceptable: using headphones for a midnight video, laying out clothes before bed for a 6:30 a.m. departure, and messaging your roommate if you will return after 11:30 p.m.

46.12.2 Unacceptable: inviting a non member to hang out in the room, blasting music at 1:00 a.m., or confronting a roommate by posting complaints in the group chat.

46.12.3 Acceptable: asking the Trip Lead to mediate a recurring 5:00 a.m. alarm by agreeing on a single alarm and a backup vibration alarm.

46.12.4 Unacceptable: disabling your roommate’s CPAP or opening windows in winter to “cover noise.”

46.13 Cross References

46.13.1 Section 14 for alcohol standards
Section 15 for smoking and vaping rules
Section 16 for personal property and theft disclaimer
Section 18 for non refundable removal and cost shifting
Section 20 for enforcement and dispute resolution
Section 23 for payment methods and charge authorization
Section 29 for rooming matches and visitor rules
Section 34 for device etiquette and notifications
Section 45 for hotel incidentals and folio responsibility

47. HEALTH SCREENING AND COMMUNICABLE DISEASE ACKNOWLEDGMENT

47.1 Purpose

47.1.1 This section sets expectations for health readiness, screening, disclosure, and conduct related to communicable diseases. It protects traveler safety, vendor relations, and schedule integrity while recognizing that health risks cannot be reduced to zero.

47.2 Fitness to Travel

47.2.1 Certification. You certify that, to the best of your knowledge, you are fit to travel and to participate in the standard activities described in the trip brief and Sections 7 and 29.

47.2.2 Medical advice disclaimer. Atomic Trips is not a health care provider and does not give medical advice. Consult your clinician before travel, especially if you have chronic conditions or are immunocompromised.

47.3 Pre Trip Screening and Disclosures

47.3.1 Profile disclosures. Disclose relevant health considerations in your Traveler Profile that affect emergency response or activity pacing. Do not upload full medical records.

47.3.2 Required forms. Where a destination, carrier, or venue requires a health form, pre clearance, or vaccination proof, you must complete it accurately and on time.

47.3.3 Vaccinations and prophylaxis. Follow destination specific guidance from qualified medical sources for routine and recommended vaccines or prophylaxis. Proof of vaccination may be requested by authorities or vendors.

47.4 On Trip Health Protocols

47.4.1 Compliance. You agree to comply with reasonable health measures required by Atomic Trips, vendors, carriers, venues, or authorities. These may include masking in crowded indoor settings, hand hygiene, ventilation steps, seat assignments, temperature checks, or testing when warranted.

47.4.2 Local rules control. Where local rules are stricter than group guidance, local rules control. Where local rules are silent, Atomic Trips may set prudent standards to protect the group.

47.4.3 Respectful conduct. Do not mock or harass travelers or staff who choose to wear masks or take extra precautions.

47.5 Infection Risk Acknowledgment

47.5.1 Inherent risk. Exposure to communicable diseases, including seasonal flu, gastrointestinal illness, and emerging respiratory viruses, cannot be fully eliminated in group travel. You accept this risk as part of Section 36 Assumption of Risk.

47.5.2 Symptoms may arise. Travel fatigue and environmental changes can mimic illness. Treat symptoms seriously and report early.

47.6 Symptom Reporting and Testing

47.6.1 Immediate reporting. If you develop fever, new cough, significant sore throat, vomiting, diarrhea, rash of unclear cause, or other concerning symptoms, notify staff promptly and minimize contact until advised.

47.6.2 Testing. Where rapid tests are reasonably available and appropriate, you may be asked to test. Refusal to test where required by a vendor or authority may result in exclusion from the affected component without refund.

47.6.3 Result handling. Share positive results privately with staff to support mitigation. Do not post health information about other travelers.

47.7 Isolation, Masking, and Rejoin Criteria

47.7.1 Isolation. If you test positive for a communicable disease that is subject to local isolation guidance, or if a clinician directs isolation, you must isolate for the locally required period.

47.7.2 Masking and distancing. If isolation is not mandated but symptoms are present, staff may require high quality masking, outdoor seating, increased hand hygiene, or temporary distance from group dining.

47.7.3 Clearance to rejoin. Rejoining the group may require meeting local criteria such as a minimum isolation period, symptom improvement, absence of fever without medication for a specified time, or a negative test if the venue or carrier requires it. Written criteria will be communicated in Official Channels when applicable.

47.8 Close Contact Protocols

47.8.1 Notification. If staff become aware of a positive case, they may notify close contacts as permitted by privacy rules without naming the traveler, unless consent is given or disclosure is required by law.

47.8.2 Precautions. Close contacts may be asked to mask indoors, test after a stated interval, and monitor for symptoms while continuing the program if allowed by local rules.

47.9 Costs and Insurance

47.9.1 Traveler responsibility. Added costs caused by illness are the traveler’s responsibility, including extra nights, private rooms for isolation, private transport, missed ticket rebuys, medical visits, tests, and flight changes.

47.9.2 Insurance. Many policies cover trip interruption, delay, and medical costs related to illness. Maintain coverage per Section 7 and keep your policy number handy. Atomic Trips cannot advance medical or lodging costs.

47.10 Hotel, Carrier, and Venue Rules

47.10.1 Property discretion. Hotels and venues may impose their own health rules, including removal of visibly ill guests from shared spaces. Atomic Trips will not override a lawful rule.

47.10.2 Transport. Carriers may deny boarding to travelers who appear ill or who do not meet testing or documentation requirements. Atomic Trips is not liable for denied boarding decisions.

47.11 Hygiene and Shared Space Etiquette

47.11.1 Hand hygiene. Wash or sanitize hands before group meals, tastings, and after public transport.

47.11.2 Cough etiquette. Cover coughs and sneezes and dispose of tissues properly.

47.11.3 Shared rooms. If you become ill in a shared room, inform staff so we can attempt to separate roommates when feasible. Costs for re rooming due to illness are addressed under Section 29 and are typically the traveler’s responsibility unless a venue mandates a different arrangement.

47.12 Food Borne and Water Borne Illness

47.12.1 Precautions. Follow staff guidance on safe food and water choices. Street food hygiene and raw items vary by region.

47.12.2 Exclusions. Temporary exclusion from a tasting or activity may be required if you have active vomiting or diarrhea to protect the group.

47.13 Privacy and Records

47.13.1 Limited use. Health information you disclose for operational purposes is used only to coordinate care and manage risk. See Section 35 for data handling.

47.13.2 No group broadcasts. Health details are not shared in group channels except for general advisories or required notices.

47.14 Refusal to Comply

47.14.1 Consequences. Refusal to follow reasonable health measures required by authorities, vendors, or Atomic Trips may result in activity exclusion or removal from the trip under Sections 18 and 20 without refund.

47.14.2 Pattern of risk. Repeated failure to report symptoms or deliberate disregard of protocols that exposes others may trigger membership review.

47.15 Examples

47.15.1 Acceptable: reporting a fever to staff, taking a rapid test, isolating in your room for the locally required period, and rejoining after clearance.

47.15.2 Unacceptable: hiding a positive result, attending group meals while symptomatic, and insisting on refunds for missed services.

47.15.3 Acceptable: masking indoors for 48 hours after a close contact notice and testing on the timeframe advised by local guidance.

47.15.4 Unacceptable: ridiculing a masked traveler, refusing a venue’s temperature check, and demanding entry.

47.16 Cross References

47.16.1 Section 6 for dietary realities that intersect with illness
Section 7 for essential eligibility, self care, and required insurance
Section 13 for catch up rules if you self isolate and later rejoin
Section 25 for Medical Emergency Release and care coordination
Section 29 for rooming and re rooming responsibilities
Section 30 for compliance with local laws and venue rules
Section 36 for assumption of risk
Section 38 for limitations of liability
Section 39 for official notices related to health protocols

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48. CRISIS RESPONSE AND EVACUATION PROTOCOL

48.1 Purpose

48.1.1 This section defines how Atomic Trips and travelers respond to security incidents, severe weather, infrastructure disruptions, and public health emergencies. It establishes roles, communication pathways, muster procedures, shelter in place, evacuation priorities, and cost allocation.

48.2 Triggers and Scope

48.2.1 Security events. Civil unrest, protests, riots, terrorism alerts, violent crime nearby, bomb threats, police operations.

48.2.2 Weather and environment. Flooding, wildfire, high wind, extreme heat or cold, earthquakes, volcanic activity.

48.2.3 Infrastructure failures. Blackouts, transport strikes, bridge closures, network outages, water or gas interruptions.

48.2.4 Public health. Outbreaks, quarantine orders, contamination advisories.

48.2.5 Protocols apply during programmed time and reasonable free time when you are moving to or from a group meet point.

48.3 Roles and Authority

48.3.1 Trip Lead. Primary decision maker in the field. Sets muster points, counts heads, directs shelter in place or movement, and approves evacuation routing.

48.3.2 Operations Team. Monitors news and advisories, liaises with vendors and authorities, secures transport or lodging adjustments, and updates Official Channels.

48.3.3 Travelers. Follow instructions promptly, keep phones charged and on, and avoid unilateral actions that could fragment the group.

48.4 Communications and Confirmations

48.4.1 Official Channels. All crisis instructions are issued in the app and mirrored in WhatsApp where possible.

48.4.2 Acknowledgment. Respond with a simple “seen” or requested reaction. If you are separated, send your exact location and condition by text.

48.4.3 Fallbacks. If data is down, follow the last confirmed plan and proceed to the printed or pre briefed muster point. Section 39 controls.

48.5 Immediate Actions on Alert

48.5.1 Stop, look, and listen. Remain calm and await instructions.

48.5.2 Move off roadways and away from glass, crowds, or exposed areas.

48.5.3 Silence devices and avoid filming sensitive security operations.

48.5.4 Conduct a quick buddy check and account for your immediate vicinity.

48.6 Muster and Headcounts

48.6.1 Staff will name a primary muster point and a secondary fallback. Proceed directly, avoiding hazards.

48.6.2 Headcounts are taken twice: on arrival and before any onward movement. Do not leave a muster point without staff permission.

48.6.3 If you are separated, go to the secondary fallback and send a location pin when safe.

48.7 Shelter in Place

48.7.1 Used for short duration hazards such as passing protests, police actions, lightning, or sudden crowd surges.

48.7.2 Follow venue or hotel instructions. Move to interior rooms or designated safe areas, close curtains, reduce light and noise, and remain until cleared.

48.7.3 Do not exit to collect belongings or film events.

48.8 Controlled Movement and Rerouting

48.8.1 When movement is safer than waiting, staff may direct single file walking, staggered exits, or small group transfers to pre arranged rendezvous points.

48.8.2 Expect changes to transport modes, including taxis, coaches, or walking detours. Carry your day bag with essentials listed in Section 7.

48.9 Evacuation Priorities

48.9.1 Life safety first. Medical needs, mobility challenges, and minors are prioritized when transport capacity is constrained.

48.9.2 Document control. Keep passports, payment cards, and medications on your person. Do not delay evacuation for large luggage if instructed to leave it.

48.9.3 Destination. Evacuation may be to a safer neighborhood, different city, or consolidation hotel, not necessarily to the airport.

48.10 Government Advisories and Consular Support

48.10.1 The Operations Team monitors government advisories and local authority orders. Where a lawful order requires movement or curfew, the order controls.

48.10.2 If consular contact is recommended, staff will share embassy coordinates and phone numbers. You remain responsible for enrolling in your country’s traveler programs.

48.11 Media and Social Posting

48.11.1 Avoid live posting of locations, routes, or real time images that could compromise safety. Delay sharing until the situation stabilizes. See Section 34 and Section 22.

48.12 Documentation and Records

48.12.1 Staff will document timing, instructions issued, vendor notices, and group status. Save receipts for unplanned expenses for potential insurance claims.

48.12.2 Provide a brief written statement after the event if requested to support vendor recoveries under Section 26.

48.13 Costs and Insurance

48.13.1 Additional transport, lodging, meal extensions, private rooms due to safety, ticket rebuys, and schedule changes are the traveler’s responsibility unless a vendor provides a waiver or recovery.

48.13.2 Many of these costs are insurable under trip interruption, delay, or political evacuation coverage when purchased. Maintain required insurance per Section 7 and contact your insurer promptly.

48.14 Rejoining the Itinerary

48.14.1 Once safe, Atomic Trips will attempt to resume the core program or a comparable plan. Substitutions and resequencing follow Section 42.

48.14.2 Missed inclusions caused by a crisis are handled under Section 26 vendor recovery limits.

48.15 Prohibited Conduct During a Crisis

48.15.1 Ignoring staff instructions, self deploying to alternate locations without notice, arguing with authorities, or filming restricted operations.

48.15.2 Entering cordoned areas or crossing police lines.

48.15.3 Using group chats to spread rumors or conflicting directions.

48.16 Post Event Debrief and Care

48.16.1 A short debrief may be held to confirm welfare, next steps, and administrative tasks.

48.16.2 Travelers who feel distressed may request time to regroup or resources for counseling referrals. Atomic Trips is not a medical provider.

48.17 Examples

48.17.1 Acceptable: moving to the secondary muster point during a sudden protest, sending a map pin, and waiting for the headcount.

48.17.2 Unacceptable: running alone toward the hotel through a cordoned street to retrieve a jacket.

48.17.3 Acceptable: sheltering in place in an interior restaurant room during a lightning storm and delaying departure by thirty minutes.

48.17.4 Unacceptable: live streaming a police operation from the window and revealing the group’s location.

48.17.5 Acceptable: agreeing to an overnight consolidation hotel and submitting receipts to your insurer for the added cost.

48.17.6 Unacceptable: demanding Atomic Trips pay for a luxury suite upgrade during an evacuation.

48.18 Cross References

48.18.1 Section 7 for essential eligibility, insurance, and day bag essentials
Section 12 and Section 39 for communication duties and Official Channels
Section 25 for Medical Emergency Release and care coordination
Section 26 for force majeure and vendor recoveries
Section 36 for assumption of risk
Section 38 for limitations of liability
Section 42 for substitutions and resequencing

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49. GIFTS, BARTER, AND VENDOR CONDUCT

49.1 Purpose

49.1.1 This section protects vendor relationships, prevents conflicts of interest, and keeps negotiations centralized so group operations run smoothly. It clarifies what you may and may not do around freebies, discounts, barter, creator deals, and complaints.

49.2 Scope

49.2.1 Applies during all programmed activities and any interaction with a vendor introduced by Atomic Trips, including hotels, restaurants, wineries, guides, carriers, attractions, studios, and activity operators.

49.3 Integrity with Partners

49.3.1 Do not solicit freebies, special favors, back of house access, or unearned upgrades from vendors.

49.3.2 Do not attempt to negotiate personal discounts, free product, or special treatment using the Atomic Trips name, brand, membership, or relationships.

49.3.3 If a vendor offers an unsolicited courtesy to the whole group, staff will manage it. Individual side deals are not permitted unless Atomic Trips approves in writing in advance.

49.4 No Barter, Kickbacks, or Side Compensation

49.4.1 Do not propose or accept barter such as “I will post content in exchange for free rooms, meals, or tickets” unless Atomic Trips approves in writing in advance under Section 22.

49.4.2 Do not accept gifts, vouchers, or commissions from vendors in connection with this trip. Cash, gift cards, and undisclosed discounts are not permitted.

49.4.3 Do not offer staff or vendors personal gifts intended to influence operations. Modest thank you tokens like a postcard or a small regional treat are acceptable, but cash and high value items are not.

49.5 Creator, Media, and Influencer Requests

49.5.1 Sponsored content, brand collaborations, hosted tastings, or any arrangement that provides value to you from a vendor requires prior written approval from Atomic Trips.

49.5.2 If approved, you must follow disclosure laws and platform rules, and you must not disrupt pacing, safety, or other travelers’ experience.

49.5.3 Filming in restricted areas or with minors, staff, or guests who have not consented is prohibited. See Section 21 and Section 22.

49.6 Vendor Issues and Complaint Pathway

49.6.1 Direct any service concern to the Trip Lead immediately and privately. Give the vendor and Atomic Trips a chance to cure on the spot, consistent with Section 40.

49.6.2 Do not threaten negative reviews, social posts, or chargebacks as leverage. Coercive tactics harm vendor relations and may trigger enforcement under Section 20 and Section 24.

49.6.3 If a problem remains after an on site cure attempt, submit a Help Center ticket with details and evidence within ten business days.

49.7 Reservations, Holds, and Name Use

49.7.1 Do not make independent reservations at program venues in the Atomic Trips name or imply you represent Atomic Trips.

49.7.2 Do not request staff credentials, back office contacts, or proprietary run sheets. Operational details and vendor contacts are confidential. See Section 27 and Section 27A.

49.8 Backstage, Kitchens, and Restricted Areas

49.8.1 Do not request private tours of kitchens, cellars, or staff only areas unless the experience is explicitly included for the group.

49.8.2 Respect health codes and insurance rules at food and production sites. Entry to restricted zones is by vendor invitation only and may require protective gear.

49.9 Samples, Tastings, and Takeaways

49.9.1 Where samples or small takeaways are offered by the vendor to the whole group, accept graciously and in moderation. Do not request extras for personal resale or for friends not present.

49.9.2 If a vendor offers you a personal gift, disclose it to the Trip Lead. Staff may direct that it be declined or shared with the group to avoid conflicts.

49.10 Payment Boundaries

49.10.1 Pay your own incidentals and any personal add ons directly to the vendor. Do not ask staff to front payment or tip on your behalf.

49.10.2 If a vendor mistakenly bills Atomic Trips for your personal charges, you authorize reimbursement under Section 23 after itemization.

49.11 Anti Corruption and Fair Dealing

49.11.1 Many countries have anti corruption laws that restrict gifts to staff and officials. Do not offer anything of value to obtain preferential treatment.

49.11.2 Report any solicitation for a bribe or improper payment to the Trip Lead immediately. Atomic Trips will escalate appropriately.

49.12 Non Solicit, Non Circumvent Reminder

49.12.1 Using vendor contacts obtained through this program to organize your own group travel or to solicit our vendors for competing services violates Section 27A.

49.12.2 Do not create side groups or private events with Atomic Trips vendors during the program that would divert value from the itinerary.

49.13 Enforcement

49.13.1 Violations may result in on the spot corrections, exclusion from the affected activity, billing for misused services, removal from the trip, membership review, or legal remedies under Section 20 and Section 27A.

49.13.2 Any vendor penalties, lost allocations, or reputational damages caused by a violation may be charged to the responsible traveler consistent with Section 23 and Section 37.

49.14 Examples

49.14.1 Acceptable: thanking a host with a sincere review posted after the visit that accurately reflects the experience and does not disclose private schedules.

49.14.2 Unacceptable: telling a restaurant, “If you comp dessert I will tag you to 100,000 followers,” without Atomic Trips written approval.

49.14.3 Acceptable: reporting a cold entrée to the Trip Lead quietly so the kitchen can replate it during the meal.

49.14.4 Unacceptable: threatening a one star review while still seated unless the manager provides a free bottle for your table.

49.14.5 Acceptable: purchasing a bottle at a tasting room for personal use and paying the posted price.

49.14.6 Unacceptable: asking a host for wholesale pricing in exchange for future “exposure” posts.

49.14.7 Acceptable: a vendor offers complimentary postcards for every traveler. Staff accepts on behalf of the group and distributes them.

49.14.8 Unacceptable: accepting a personal envelope of vouchers from a vendor and keeping it private.

49.15 Cross References

49.15.1 Section 20 for enforcement and dispute resolution
Section 22 for social content, creator rules, and brand use
Section 23 for payment methods and charge authorization
Section 24 for refunds and chargebacks
Section 27 and Section 27A for confidentiality, non solicit, and non compete
Section 40 for vendor status and cure processes
Section 41 for optional third party activities

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50. ELECTRONIC COMMUNICATIONS CONSENT AND GENERAL TERMS

50.1 Purpose

50.1.1 This section confirms your consent to receive electronic notices, sets interpretation rules for these bylaws, and describes modification, assignment, survival, and governing language principles so the agreement remains clear and enforceable.

50.2 Consent to Electronic Communications

50.2.1 Electronic notices. You consent to receive contracts, disclosures, operational updates, policy notices, invoices, receipts, cure notices, and enforcement summaries electronically via the Atomic Trips app, the designated WhatsApp group, and the email and phone on file.

50.2.2 Effectiveness. Electronic delivery through any Official Channel constitutes effective notice when sent. See Section 39 for Official Channels and delivery rules.

50.2.3 Record copies. You may print or save electronic notices for your records. If you require a paper copy, request it via the Help Center; reasonable fees may apply where mailing is required.

50.2.4 Hardware and software. By consenting, you confirm you can access the app, email, PDFs, and standard web content. Keep your device and software current.

50.2.5 Transactional vs marketing. Transactional notices related to your trip are mandatory. You may opt out of optional marketing messages as described in Section 35 without affecting transactional notices.

50.3 Address and Contact Maintenance

50.3.1 Keep your email address and mobile number current in your profile. Update within 48 hours of any change.

50.3.2 If your mailbox or phone blocks messages due to spam filters or storage limits, notices are still deemed received when sent to your last provided contact. See Section 39.

50.4 Severability

50.4.1 If any provision of these bylaws is held invalid or unenforceable, the remaining provisions remain in full force and effect.

50.4.2 Where possible, an invalid term will be modified to the minimum extent necessary to make it enforceable while preserving its intent.

50.5 No Waiver by Delay

50.5.1 Failure or delay by Atomic Trips to enforce any provision is not a waiver of that provision or any other provision.

50.5.2 Any waiver must be in a written notice that expressly states it is a waiver and identifies the specific provision and the time period covered.

50.6 Entire Agreement and Order of Precedence

50.6.1 These bylaws, your trip confirmation and brief, signed waivers, and any written addenda issued by Atomic Trips comprise the entire agreement and supersede prior proposals, emails, chats, or verbal statements on the same subject.

50.6.2 Order of precedence if there is a conflict: 1) a signed addendum for your specific departure, 2) the trip confirmation and brief for your departure, 3) these bylaws, 4) general marketing materials and sample itineraries.

50.7 Modifications

50.7.1 Atomic Trips may update these bylaws prospectively for future trips and memberships.

50.7.2 Material changes that affect a booked trip will be provided in writing. Unless required by law or safety, changes to material economic terms for a booked trip will apply only with your written consent or will apply prospectively to later bookings.

50.8 Assignment

50.8.1 Atomic Trips may assign or delegate rights and obligations to an affiliate, insurer, financing partner, or successor in interest as part of a reorganization, merger, or asset transfer.

50.8.2 You may not assign or transfer a booking, membership, or rights under these bylaws without Atomic Trips prior written consent. Unauthorized transfers are void.

50.9 Survival

50.9.1 The following provisions survive trip completion, membership termination, refunds, or credits: waivers and releases, indemnification, limitations of liability, confidentiality, non solicit and non compete, payment authorization, chargebacks, data privacy, jurisdiction and venue, arbitration, dispute timelines, and any other term that by its nature should survive.

50.10 Governing Language

50.10.1 If these bylaws or trip materials are translated, the English version controls in the event of any conflict or ambiguity.

50.11 Counterparts and Electronic Signatures

50.11.1 Agreements, waivers, and acknowledgments may be executed electronically, including through in app taps, typed names, or check boxes, and will be deemed originals and legally binding under applicable electronic signature laws.

50.11.2 Copies, scans, PDFs, and electronic records have the same effect as originals.

50.12 Headings and Examples

50.12.1 Section and subsection headings and the “Examples” lists are for convenience and illustration only and do not limit or expand the substantive text.

50.13 Force and Interpretation

50.13.1 Words such as including, includes, and for example are illustrative and not limiting.

50.13.2 References to days mean calendar days unless a section states business days.

50.13.3 References to written or in writing include electronic messages sent through Official Channels.

50.14 Notices for Legal Process

50.14.1 Formal legal and arbitration notices must follow Section 28 and be sent to the addresses specified there. Operational staff and Trip Leads are not authorized to accept service.

50.15 Conflicts with Vendor Terms

50.15.1 When you sign a vendor waiver or comply with a house policy to access a service, that vendor document governs your relationship with the vendor. These bylaws govern your relationship with Atomic Trips. If both documents address the same issue differently, each controls its own relationship unless a signed addendum states otherwise.

50.16 Effective Date and Version Control

50.16.1 The effective date of the bylaws is the date shown on the cover page or latest update notice. Atomic Trips may display the version number and date in the app. Participation after the effective date constitutes acceptance.

50.17 Examples

50.17.1 Acceptable: retaining PDFs of payment schedules and cure notices sent by email and confirming receipt with a quick “seen” in the app.

50.17.2 Unacceptable: claiming a meet time change was not received after muting the group and failing to update a changed email address.

50.17.3 Acceptable: acknowledging a policy update for a future trip and proceeding with that future booking.

50.17.4 Unacceptable: attempting to assign your spot to a friend without written consent.

50.18 Cross References

50.18.1 Section 23 and Section 23B for payment obligations and currency
Section 24 for cancellation, refunds, and chargebacks
Section 27 and Section 27A for confidentiality, non solicit, and non compete
Section 28 for jurisdiction, venue, arbitration, and legal notice method
Section 34 for cyber hygiene and device etiquette
Section 35 for data privacy
Section 39 for Official Channels and notice effectiveness

51. SERVICE ANIMALS AND PETS

51.1 Purpose

51.1.1 This section sets clear rules for animals on trips, including a blanket prohibition on pets, limited acceptance of trained service animals, documentation and advance notice requirements, destination law constraints, venue rules, hygiene and conduct standards, and cost allocation.

51.2 Definitions

51.2.1 Pet. Any companion animal kept for comfort or recreation. Pets are not permitted on group trips.

51.2.2 Service animal. A dog that is individually trained to do work or perform specific tasks for a person with a disability. In limited jurisdictions, a miniature horse may qualify. Tasks must be directly related to the disability.

51.2.3 Emotional support, comfort, therapy, or companion animals. These are not recognized as service animals for international travel or for this program and are not permitted.

51.3 Advance Written Notice and Approval

51.3.1 Lead time. You must request approval in writing during onboarding and no later than 60 days before departure, using the Help Center in the Atomic Trips app.

51.3.2 Documentation. Provide a description of trained tasks, confirmation that the animal is housebroken and under control, veterinary records showing current vaccinations required by destination countries, microchip where required, and any entry permits or health certificates needed for border control.

51.3.3 Carrier and venue acceptance. Approval is contingent on written acceptance by airlines, trains, ferries, hotels, restaurants, museums, and activity venues on the itinerary.

51.3.4 Written confirmation required. Only a written approval from Atomic Trips constitutes permission to bring a service animal. Verbal approvals are not valid.

51.4 Destination Law, Quarantine, and Import Rules

51.4.1 Some countries impose strict restrictions, quarantine periods, breed controls, or documentation requirements for animals. You are responsible for verifying and complying with all import, export, and transit rules.

51.4.2 If a country or venue prohibits service animals in certain areas such as food production zones, sacred spaces, or wildlife habitats, that rule controls. Atomic Trips cannot override lawful restrictions.

51.5 Transport and Seating

51.5.1 Carriers establish their own service animal requirements, forms, and seating rules. You must obtain carrier approvals, comply with kennel or tethering rules, and present documentation at check in and boarding.

51.5.2 If a carrier denies transport to the animal, the trip proceeds as scheduled. All resulting costs are the traveler’s responsibility.

51.6 Hotels and Rooming

51.6.1 Hotels may allocate specific rooms for service animals and may charge cleaning fees if required by policy or law.

51.6.2 Service animals are not permitted on hotel furniture or in bathtubs. Bring a bed or mat and feeding bowls.

51.6.3 If a roommate is allergic or objects on health grounds, staff may re room travelers subject to availability. Any price differences are the responsibility of the traveler with the animal.

51.7 Conduct and Control Standards

51.7.1 The service animal must remain harnessed, leashed, or tethered unless these interfere with trained tasks, in which case you must maintain effective voice or signal control.

51.7.2 The animal must not bark repeatedly, growl, lunge, beg for food, roam, or block aisles and exits.

51.7.3 The animal must be housebroken. Accidents must be cleaned immediately and professionally if required by venue rules.

51.7.4 Food and water for the animal are the traveler’s responsibility. Do not feed the animal from buffet lines or tasting tables.

51.8 Activity and Venue Exclusions

51.8.1 Activities involving kitchens, sterile production areas, conservation sites, fragile galleries, high speed transport, or safety gear that conflicts with animal presence may exclude service animals.

51.8.2 If an activity excludes the animal, the traveler may skip that component or arrange a safe, lawful alternative such as waiting with the animal in a permitted area. Missed components are not refundable.

51.9 Allergies, Phobias, and Group Balance

51.9.1 Staff may adjust spacing, seating, or room assignments to balance allergy needs and animal access.

51.9.2 Travelers with severe allergies should disclose them during onboarding so staff can plan reasonable separation when feasible.

51.10 Responsibility for Damages and Fees

51.10.1 You are responsible for any damage, cleaning, pest treatment, or odor remediation caused by the animal.

51.10.2 If a vendor invoices Atomic Trips for animal related costs, you authorize charges to the payment method on file under Section 23 and will receive an itemized statement.

51.11 Health and Welfare of the Animal

51.11.1 Bring sufficient food, medications, waste bags, and any protective booties needed for hot pavement or rough terrain.

51.11.2 Do not leave the animal unattended in rooms or vehicles. Local laws often prohibit leaving animals confined without supervision.

51.11.3 If the animal becomes ill or injured, you are responsible for veterinary care, transport, and all related costs.

51.12 Fraud, Misrepresentation, and Removal

51.12.1 Misrepresenting an animal as a service animal violates these bylaws and may violate local law.

51.12.2 An animal that is out of control, aggressive, or not housebroken may be excluded from activities or removed from the program. Continued participation by the handler may be conditioned on arranging off site care for the animal at the traveler’s expense. No refunds are due for missed services.

51.13 Emotional Support Animals

51.13.1 Emotional support, comfort, therapy, and companion animals are not permitted on any departure. Letters that describe an animal as providing comfort or emotional support do not convert the animal into a service animal for the purposes of these bylaws.

51.14 Costs and Insurance

51.14.1 All animal related costs are the traveler’s responsibility, including carrier fees, permits, extra cleaning, re rooming, veterinary care, and alternate transport.

51.14.2 Travel insurance may exclude animal related costs. Confirm coverage with your insurer.

51.15 Examples

51.15.1 Acceptable: submitting a Help Center request 90 days before departure with veterinary records and airline forms, receiving written acceptance from vendors, and keeping the dog leashed and under control during walks and meals.

51.15.2 Unacceptable: arriving at check in with an undeclared dog described as a support animal and insisting on room access without prior approval.

51.15.3 Acceptable: skipping a food production tour where animals are prohibited and rejoining the group at the next meet point.

51.15.4 Unacceptable: allowing the animal to sit on restaurant chairs, beg from tasting tables, or block narrow museum passages.

51.15.5 Acceptable: relocating seats on a coach to separate a traveler with a severe allergy from a verified service animal when feasible.

51.15.6 Unacceptable: leaving a dog unattended in a hotel room for hours and disturbing other guests with barking.

51.16 Cross References

51.16.1 Section 2 for onboarding and documentation timelines
Section 7 for essential eligibility and mobility standards
Section 10 for immediate compliance with staff instructions
Section 23 for payment methods and charge authorization
Section 24 for cancellations and refunds
Section 29 for rooming, visitors, and roommate matching
Section 30 for compliance with local laws and customs
Section 33 for medications and device carriage
Section 39 for Official Channels and written confirmations

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52. ADDITIONAL FINANCIAL NOTES

52.1 Purpose

52.1.1 This section clarifies small but common local charges and payment practices encountered on international trips so you can budget accurately and avoid surprises. It explains what is and is not included, who collects which fees, and how to pay them.

52.2 Local Taxes and Mandatory Fees

52.2.1 City and tourist taxes. Many cities assess per person or per night taxes that must be paid directly at the hotel desk. If not included in your package, these will be listed in pre trip materials and remain your responsibility.

52.2.2 Resort, heritage, or conservation fees. Some destinations charge compulsory per entry or per stay fees at lodging or attractions. If not included, you will pay these locally as posted.

52.2.3 Site entrance surcharges. Timed entries, special exhibits, or lift access may carry small surcharges not bundled into the base ticket.

52.3 What Is Included Versus Not Included

52.3.1 Your trip confirmation and brief list the inclusions that Atomic Trips prepays such as specified meals, tastings, guided entries, and scheduled transport.

52.3.2 Items not expressly listed as included are excluded and are your responsibility. Typical exclusions include city taxes, personal snacks, bar orders beyond stated tastings, room service, laundry, spa, personal taxis, porter tips for personal luggage, and restroom attendants. See Section 40 and Section 45.

52.4 Payment Methods on the Ground

52.4.1 Cash readiness. Some fees are cash only. Carry small notes and coins for restrooms, lockers, coat checks, small cafés, and market stalls.

52.4.2 Card acceptance. Many vendors accept cards but may set minimums or add posted surcharges. You are responsible for any surcharge you accept at the terminal.

52.4.3 Dynamic Currency Conversion. If a terminal offers to charge in your home currency, that option often uses a weaker rate and extra fees. Choose local currency unless you prefer DCC. See Section 23B.

52.5 Gratuities and Service Charges

52.5.1 Included group gratuities. Where stated as included in the brief, group tips are handled by Atomic Trips.

52.5.2 Personal tips. Tips for housekeeping, taxis, restroom attendants, bar staff, and spa services are your responsibility unless a venue posts a mandatory service charge.

52.5.3 Restaurant service line. In some countries a service charge is mandatory and listed on the bill. Additional tipping is discretionary.

52.6 Receipts, VAT, and Refunds

52.6.1 Receipts. Request receipts for personal purchases you may need for insurance or return claims.

52.6.2 VAT and tax free shopping. Some countries allow non residents to reclaim VAT over a threshold. Any paperwork, fees, and processing are your responsibility. Atomic Trips does not process VAT refunds.

52.7 ATMs, Exchange, and Safety

52.7.1 Use bank affiliated ATMs in well lit areas. Avoid independent machines that display high withdrawal fees or poor exchange rates.

52.7.2 Decline ATM conversion offers when you prefer your bank’s rate. Shield your PIN and stow cash discreetly. See Section 34.

52.8 Hotel Specific Practices

52.8.1 City tax settlement. Hotels may require city taxes at check in or check out in cash or card separate from incidentals.

52.8.2 Minibar sensors and pay TV. These are billable to you if used. Review your folio nightly and resolve questions before departure. See Section 45.

52.9 Transport Micro Charges

52.9.1 Validations and surcharges. Some transit systems require card validations or zone surcharges. Fines for unvalidated travel are the traveler’s responsibility.

52.9.2 Porters and lockers. Station porters and luggage lockers are optional and at your cost unless the trip brief states otherwise.

52.10 Optional Add Ons and Free Time Spending

52.10.1 Activities you choose in free time or optional third party excursions are independent purchases. Their deposits, balances, tips, and cancellation fees are your responsibility and are governed by the operator’s terms. See Section 41.

52.11 Price Displays and Rounding

52.11.1 Some countries display prices without tax or round small coins to the nearest increment. Pay the posted total at the register.

52.11.2 Market prices can be dynamic. Polite bargaining may be customary in markets, but aggressive tactics are discouraged. See Section 49 for vendor conduct.

52.12 Bank and Card Fees

52.12.1 Your bank may add foreign transaction, cross border, or cash advance fees. These are not Atomic Trips charges and are non refundable by Atomic Trips. See Section 23B.

52.13 Disputes and Chargebacks

52.13.1 For a questionable local charge, speak with the merchant first while you are on site and ask for a corrected receipt.

52.13.2 If unresolved, gather documentation and submit a Help Center ticket so we can advise. Improper chargebacks against Atomic Trips for third party charges may violate Section 24.

52.14 Examples

52.14.1 Acceptable: paying a two euro city tax per person per night in cash at hotel checkout and keeping the receipt.

52.14.2 Unacceptable: demanding that Atomic Trips reimburse a credit card surcharge you accepted at a café terminal.

52.14.3 Acceptable: declining Dynamic Currency Conversion at a hotel and paying in local currency, understanding your bank will set the rate.

52.14.4 Unacceptable: missing a posted transit validation and disputing the fine with Atomic Trips.

52.14.5 Acceptable: tipping a restroom attendant one small coin where customary and budgeting coins for lockers at the station.

52.15 Cross References

52.15.1 Section 23 for payment plans and financial obligations
Section 23B for currency, dynamic pricing, and FX fees
Section 24 for cancellations, refunds, and chargebacks
Section 39 for Official Notices where we flag destination specific fees
Section 40 for vendor scope and remedies
Section 41 for optional excursions and free time purchases
Section 45 for hotel folios and holds

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53. MEMBER ACKNOWLEDGMENT AND AGREEMENT

53.1 Purpose

53.1.1 This section confirms that every traveler has read, understood, and accepted the bylaws and agrees to the conduct, payment, documentation, safety, and communications standards that govern participation in the $5 Travel Club and all Atomic Trips departures.

53.2 Core Acknowledgment

53.2.1 By joining the $5 Travel Club and by booking or participating in any Atomic Trips program, you acknowledge and agree that:

53.2.2 You have read these bylaws in full, you understand them, and you agree to be bound by them.

53.2.3 You will uphold the Atomic Trips culture of positivity, group mindedness, and respect described throughout these bylaws.

53.2.4 You will follow lawful instructions issued by Atomic Trips staff, vendors, and authorities.

53.2.5 You will communicate responsibly, promptly, and through Official Channels as defined in Section 39.

53.2.6 You will protect your own safety and property, carry required documents, and meet essential eligibility and fitness standards described in Sections 6, 7, and 44.

53.2.7 You will honor all payment, schedule, and documentation obligations, including deadlines in Section 2 and Section 23.

53.3 Specific Confirmations

53.3.1 You specifically confirm the following program requirements:

53.3.2 Participation and responsiveness. You will participate in required pre trip onboarding, including the minimum Zoom calls, WhatsApp group presence, and completion of the Traveler Profile within the timelines in Section 2. You understand that failure to read or respond to Official Channel updates does not excuse non compliance.

53.3.3 Questions and clarifications. If you have questions about a trip, you will raise them promptly through the app Help Center or the designated channels so they can be addressed. Failure to participate in calls or group messaging, or to respond to text or email notices, will not shift responsibility to Atomic Trips for information you did not receive because you were unavailable or unresponsive.

53.3.4 Travel insurance. You will carry valid travel insurance that meets the minimums in Section 7 and will upload policy details to your profile by the deadline.

53.3.5 Documents and entry rules. You will secure passports, visas, electronic authorizations, and any required health documents as set out in Section 31.

53.3.6 Payments and charge authorization. You authorize charges and agree to payment schedules, cure periods, and collection terms in Sections 23, 23B, and 24.

53.3.7 Conduct and respect. You will comply with Sections 10, 11, 14, 15, 18, 20, 21, 22, 27, 27A, 29, 32, 34, 40, 41, and 49 regarding behavior, alcohol, smoking, weapons, media, confidentiality, non solicit, and vendor relations.

53.3.8 Health and risk. You accept the assumptions of risk and releases in Section 36, agree to follow health protocols in Section 47, and consent to emergency coordination under Section 25.

53.3.9 Legal framework. You accept the dispute rules, venue, governing law, and arbitration terms in Section 28, and the limits described in Sections 37 and 38.

53.3.10 Electronic notices and privacy. You consent to electronic notices under Section 50 and understand data practices in Section 35.

53.4 Consequences of Violation

53.4.1 You acknowledge that violation of these bylaws or refusal to comply with lawful directions may result in corrective action, exclusion from activities, removal from a trip, and termination of membership as described in Sections 18 and 20.

53.4.2 You acknowledge that payments may be non refundable in these circumstances and that additional costs created by your conduct may be charged to you as permitted by Sections 23 and 37.

53.5 Accuracy of Information

53.5.1 You confirm that all information you provide to Atomic Trips is true, accurate, and complete to the best of your knowledge, including health disclosures you choose to provide for operational safety.

53.5.2 You agree to update your profile promptly if your contact information, passport status, or material circumstances change.

53.6 Standing at the Bottom of the Bylaws

53.6.1 This Member Acknowledgment and Agreement is intended to appear as the final section of the bylaws. If future sections are added, this acknowledgment will remain the final section and will incorporate cross references to any new sections by caption and number.

53.7 Acceptance Method

53.7.1 You agree that your acceptance may be captured by in app acknowledgment, checkbox, typed name, or electronic signature, and that such acceptance has the same legal effect as a handwritten signature. See Section 50.

53.8 Final Statement

53.8.1 By proceeding with membership or travel under Atomic Trips, you affirm your commitment to the standards set in these bylaws and understand that your continued participation depends on honoring them in both letter and spirit.