Important – relationship to Terms & Conditions
These Bylaws and Member Agreement (the “Bylaws”) are incorporated into and form part of the Atomic Trips Terms & Conditions (the “Terms”). By joining the $5 Travel Club or booking or participating in any Atomic Trips program, you agree that:
1. The Terms & Conditions are the primary contract between you and Atomic Trips.
2. These Bylaws supplement the Terms by setting more detailed membership, conduct, operational, and safety rules.
3. If there is a direct conflict between these Bylaws and the Terms, the Terms will control, except that any stricter conduct, safety, or operational requirements in these Bylaws will apply in addition to the Terms.
4. Nothing in these Bylaws is intended to waive any non-waivable statutory rights under applicable law. The enforceability of these Bylaws and the Terms will be determined in accordance with the governing law, venue, and dispute resolution provisions set out in the Terms.
1. PARTICIPATION REQUIREMENTS
1.1 Purpose
1.1.1 Participation requirements exist so every traveler arrives informed, aligned with the itinerary, and prepared to operate in a group environment.
1.1.2 Proper participation reduces avoidable delays, prevents misunderstandings, and protects the value of prepaid services.
1.2 Mandatory Touchpoints
1.2.1 Zoom Calls
(a) Each Member must attend at least three pre-trip Zoom calls scheduled by Atomic Trips.
(b) These calls cover packing guidance, airport procedures, money matters, cultural etiquette, safety briefings, rooming logistics, meet-up windows, and contingency plans.
1.2.2 WhatsApp Group
(a) Each Member must join and remain active in the designated WhatsApp group beginning at enrollment and continuing through the end of the trip.
(b) Atomic Trips uses this channel for real-time updates, day-of timing, location pins, and quick polls.
1.2.3 App and Email
(a) Each Member must monitor the Atomic Trips app and their email for formal documents, itinerary releases, vendor cutoffs, and policy notices.
1.3 Information Standard
1.3.1 Atomic Trips will provide timely written updates in Official Channels.
1.3.2 Verbal instructions delivered during briefings or at muster points are binding and may be summarized later in writing.
1.3.3 Failure by a Member to attend calls, read messages, or request clarification in a timely manner does not excuse missed meet-ups, dress codes, documentation requirements, or vendor rules.
1.3.4 Members are responsible for knowing the daily schedule, location pins, lobby call times, transport windows, bag pulls, attire requirements, and any announced changes.
1.4 Attendance and Tracking
1.4.1 Zoom call attendance is recorded by name and email.
1.4.2 WhatsApp participation is evidenced by group membership and read receipts where available.
1.4.3 If a Member cannot attend a call, the Member must review the posted summary and ask any questions within forty eight (48) hours.
1.4.4 Atomic Trips may require a short acknowledgement in the app to confirm that a Member received critical timing, safety, or documentation updates.
1.5 Technology Readiness
1.5.1 Members must maintain a working mobile device with WhatsApp installed, location services enabled for meet-up pins, and access to the email used at booking.
1.5.2 International data, eSIMs, roaming, or local SIMs are the Member’s responsibility. Lack of connectivity does not excuse missed instructions or delays.
1.6 Scope of Topics Covered in Pre-Trip Participation
1.6.1 Flight windows, airport meet-ups, and first-day contact procedures.
1.6.2 Baggage limitations for rail and coaches, and bag-pull timing.
1.6.3 Hotel check-in formalities, incidentals, and local guest registration rules.
1.6.4 Restaurant seating windows, dietary communication cutoffs, and tasting formats.
1.6.5 Cultural etiquette, dress codes for religious or formal venues, and photography rules.
1.6.6 Money handling, tipping guidance, currency basics, and ATM safety.
1.6.7 Safety protocols, buddy guidance, emergency muster points, and crisis communications.
1.6.8 Trip insurance verification, claims documentation basics, and local care pathways.
1.7 Duty to Ask Questions and Cure Period
1.7.1 If unclear on any requirement, Members must ask in Official Channels as soon as possible and no later than forty eight (48) hours after the relevant notice is posted.
1.7.2 Atomic Trips may issue a written “cure” directive if non-participation or confusion persists.
1.7.3 Failure to cure may result in activity exclusion or removal from the trip without refund.
1.8 Consequences for Non-Participation
1.8.1 Repeated absence from Zoom calls, prolonged inactivity in WhatsApp, or patterns of being uninformed may result in one or more of the following:
(a) Loss of eligibility for certain activities with strict vendor briefings.
(b) Reassignment to different time slots or seating.
(c) Temporary suspension of app features until the Member completes required reviews.
(d) Removal from the trip without refund if conduct jeopardizes operations.
1.9 No-Excuse Clause
1.9.1 There are no excuses for being uninformed when information has been posted in Official Channels and covered in scheduled calls.
1.9.2 Atomic Trips will meet a reasonable standard of notice. Members are responsible for receiving and understanding that notice.
1.10 Accessibility and Recordings
1.10.1 On request, Atomic Trips will enable closed captions on Zoom and, where feasible, provide brief written recaps.
1.10.2 Calls may be recorded for internal quality control.
1.10.3 Distribution of recordings is not guaranteed and is not a substitute for attendance.
1.11 Privacy and Etiquette in Official Channels
1.11.1 WhatsApp and app channels are for mission-critical updates and constructive group engagement.
1.11.2 Spam, off-topic rants, or hostile replies are prohibited and may be moderated.
1.11.3 Sharing internal messages or screenshots outside the group without consent violates confidentiality obligations in these bylaws.
2. TRAVELER PROFILE, DOCUMENTATION, AND ONBOARDING REQUIREMENTS
2.1 Purpose
2.1.1 The onboarding process provides Atomic Trips with the verified information required to secure hotels, transport, activities, meal allocations, insurance verifications, and emergency readiness.
2.1.2 Onboarding is mandatory for all travelers on every trip.
2.2 Completion Window and Milestone Checks
2.2.1 Deadline
(a) Each Member must complete onboarding within thirty (30) to forty five (45) days of booking.
2.2.2 Two-Step Completion
Onboarding is considered complete only when:
(a) The Member’s Traveler Profile in the Atomic Trips app is fully completed and documents are uploaded and accepted.
(b) The Member has scheduled and completed the Confirmation Call with Gabe or a designated Atomic Trips representative.
2.2.3 Access Gating
(a) Full access to itinerary details, updates, and gated app features will be enabled only after both steps in Section 2.2.2 are complete.
2.3 Required Profile Fields and Documents
2.3.1 All items below must be completed in the Atomic Trips app for each traveler on the booking. Atomic Trips may request additional information for certain destinations or activities.
2.3.2 Required Fields
(a) Legal Name and Identifiers. Full legal name exactly as it appears on the passport, including middle names and suffixes; date of birth; and nationality.
(b) Passport. A clear, legible image of the passport information page. The passport must be valid for at least six (6) months beyond the scheduled return date and have sufficient blank pages for entry and exit.
(c) Contact Details. Primary mobile number, a secondary contact method, and the email address used for booking.
(d) Emergency Contact. Name, relationship, and reachable phone number capable of receiving international calls and messages.
(e) Flights. Airline, record locator, flight numbers, and arrival and departure times when booked. If not yet booked, the Member must provide target purchase date and approximate routing.
(f) Travel Insurance. Carrier, policy number, and coverage confirmation. Proof of active policy must be uploaded no later than thirty (30) days prior to departure. Minimum coverages must include trip cancellation and interruption, baggage loss or delay, medical emergency and evacuation, delay or missed connection, and personal liability.
(g) Dietary and Medical Alerts. Disclosure of allergies, dietary preferences, and any important medical alerts relevant to meals or activity safety, including severity and whether emergency medications such as EpiPens or inhalers are carried.
(h) Accessibility Needs. Description of mobility considerations or reasonable accommodation requests so vendors can be consulted.
(i) Rooming and Bed Configuration. Indication of single or double occupancy, preferred bed setup, and roommate matching preferences, if applicable.
(j) T-Shirt or Size Fields. Where required for activities, gear sizes must be provided during onboarding to avoid last-minute shortages.
(k) Consent and Acknowledgments. Confirmation of acceptance of these bylaws, consent to electronic communications, and acknowledgment that notices in Official Channels are binding.
(l) Photograph for On-Trip Identification. A clear headshot for emergency rosters and hotel registration where required by local law.
2.4 Data Quality and Verification Standards
2.4.1 Exact-Match Rule
(a) The Member’s legal name must match all reservations and tickets exactly. Middle names and suffixes may be required for some carriers and border systems.
2.4.2 Image Clarity
(a) All uploads must be readable without magnification. Obstructed, cropped, or low-resolution images will be rejected.
2.4.3 Timely Updates
(a) If any material change occurs, including a renewed passport number, flight rebooking, or phone number change, the Member must update the app within forty eight (48) hours and notify Atomic Trips in Official Channels.
2.5 Operational Dependencies and Cutoffs
2.5.1 Rooming Lists and Manifests
(a) Hotel and transport manifests are submitted well in advance. Late or missing data can block or delay assignments.
2.5.2 Group Dining and Activity Slots
(a) Dietary information and headcounts are committed to vendors by their cutoffs, often weeks before departure. Changes after cutoffs may not be feasible.
2.5.3 Security and Compliance
(a) Some venues require advance government reporting of guest names and document numbers. Failure to provide accurate information can result in denial of entry without refund.
2.6 Confirmation Call Objectives
2.6.1 The Confirmation Call will:
(a) Verify legal name, passport validity, and travel insurance status.
(b) Review flight plan or purchase timeline and airport meet-up procedures.
(c) Confirm dietary and accessibility information and realistic feasibility in destination cuisine and terrain.
(d) Reiterate group culture, behavior standards, and communication expectations.
(e) Address open questions and set any remaining action items with due dates.
2.7 Exceptions and Conditional Acceptance
2.7.1 Passports
(a) If a passport is being renewed or newly issued, the Member must upload proof of application and the estimated issuance date.
2.7.2 Flights and Insurance
(a) If flights or insurance will be purchased later, the Member must provide a dated plan for purchase and update the app by the promised date.
2.7.3 Written Approvals
(a) Any exception must be approved in writing by Atomic Trips. Conditional acceptance may be revoked if milestones are missed or communication lapses occur.
2.7.4 No Tacit Approvals
(a) Silence or inaction by Atomic Trips does not constitute approval of an exception.
2.8 Attestations and Responsibility
2.8.1 The Member attests that information and documents submitted are true, complete, and current.
2.8.2 The Member understands that name mismatches, expired documents, or missing data can cause denied boarding or vendor refusal at the Member’s expense.
2.8.3 The Member authorizes Atomic Trips to share the minimum necessary information with vendors to operate the trip, consistent with the Data Privacy section.
2.9 Change Management After Onboarding
2.9.1 Minor Changes
(a) The Member must update the app and notify Atomic Trips for changes to flights, dietary notes, or contact details.
2.9.2 Material Changes
(a) Passport replacement, roommate changes, or occupancy changes may incur costs and are subject to availability.
2.9.3 Reverification
(a) Material changes may require a brief follow-up call or written acknowledgment to reconfirm logistics.
2.10 Consequences of Missed Onboarding
2.10.1 Access Limits
(a) Itinerary visibility and gated updates may remain locked until onboarding is complete.
2.10.2 Operational Exclusions
(a) The Member may be excluded from activities that require advance security or dietary briefings if timely information was not provided.
2.10.3 Removal
(a) If onboarding remains incomplete after the thirty (30) to forty five (45) day window and after a written cure request from Atomic Trips, the Member may be removed from the trip without refund and may lose club eligibility.
2.11 Fraud, Misrepresentation, or Misuse
2.11.1 Submission of false documents or materially misleading information is grounds for immediate trip removal and permanent membership termination.
2.11.2 Any costs, penalties, vendor fees, or damages that result from misrepresentation are the traveler’s responsibility.
2.12 Confidentiality and Data Use
2.12.1 Atomic Trips will store and transmit Member information using secure systems and will share only the minimum necessary with authorized vendors to operate the trip.
2.12.2 Members must not share internal onboarding materials, vendor contacts, or rate information with third parties. Confidentiality obligations are further detailed in the Data Privacy and Non-Compete sections.
2.13 Cross-References
2.13.1 See Section 1 for participation standards and Official Channels.
2.13.2 See Section 7 for health, fitness, and insurance requirements.
2.13.3 See Section 31 for visa, entry, and re-entry responsibilities.
2.13.4 See Section 34 for name-match and document accuracy requirements.
2.13.5 See Section 35 for data privacy and information use.
2.13.6 See Section 28 for arbitration and legal venue.
3. GROUP CULTURE AND CONDUCT
3.1 Purpose
3.1.1 The group culture is the core value proposition of the 5 Dollar Travel Club. Members agree to uphold a consistently positive, collaborative, and respectful environment so every traveler enjoys the same quality of experience they purchased.
3.2 Foundational Principles
3.2.1 These are group experiences; solo travelers are welcomed and supported, while acknowledging that no single traveler is the focal point.
3.2.2 Every traveler paid for the same standard of enjoyment, safety, and respect.
3.2.3 The Atomic Trips “family” ideal requires generosity of spirit, grace under stress, and mature communication.
3.3 Positive Participation Duties
3.3.1 Collaboration
(a) Help the group move efficiently by arriving on time, following the daily brief, and volunteering simple assistance when reasonable, such as relaying a time change in WhatsApp.
3.3.2 Constructive Energy
(a) Contribute to an atmosphere of curiosity, humor, and gratitude.
(b) Recognize cultural differences as opportunities to learn rather than as service failures.
3.3.3 Direct Communication
(a) Bring concerns to Atomic Trips staff promptly and privately so that issues can be resolved without disrupting the group.
3.3.4 Respectful Presence
(a) Listen when guides or staff are speaking.
(b) Silence phones at briefings.
(c) Minimize side conversations during explanations or safety instructions.
3.4 Prohibited Conduct
3.4.1 Harassment or Hostility
(a) Insults, threats, intimidation, bullying, mocking, name-calling, or deliberate exclusion of any traveler, staff member, or vendor.
3.4.2 Discrimination
(a) Any negative treatment based on race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity, age, disability, or other protected status.
3.4.3 Disruptive Negativity
(a) Repeated complaining, sarcastic commentary, or rumor-spreading that undermines morale or diminishes the experience of others.
3.4.4 Public Confrontations
(a) Arguing with staff, vendors, or guides in front of the group or other patrons. Concerns must be taken to Atomic Trips privately.
3.4.5 Escalating Debates
(a) Turning group settings into forums for contentious topics (see Section 4).
3.4.6 Unwanted Physical Contact
(a) Any non-consensual touching or physically invasive behavior.
3.4.7 Retaliation
(a) Any adverse behavior toward a person who raised a concern or asked staff for help.
3.5 Alcohol Interface With Conduct
3.5.1 Alcohol consumption must never impair judgment, create safety risks, or lead to disrespectful behavior.
3.5.2 If a traveler’s consumption begins to affect the group environment or safety, staff may instruct that traveler to stop drinking during group activities.
3.5.3 Intoxication is not a defense for misconduct.
3.6 Social Dynamics and Inclusion
3.6.1 Members must be mindful of cliques that leave others out during meals, activities, or free time.
3.6.2 When reasonable, Members should rotate seats, include solo travelers at tables, and help newcomers feel welcome.
3.6.3 Members must avoid inside jokes or coded language used to embarrass or exclude others.
3.7 Grievance Path and Escalation
3.7.1 Immediate Notification
(a) Report issues to Atomic Trips staff as soon as practicable to enable real-time mitigation.
3.7.2 Targeted Remedy
(a) Staff may adjust seating, timing, or pairings, or step in with a private conversation to resolve the issue.
3.7.3 Written Note
(a) For significant incidents, staff may record a brief written summary for accountability.
3.7.4 Final Step
(a) If behavior continues, staff may exclude the traveler from an activity or remove the traveler from the trip.
3.8 Respect for Staff Direction
3.8.1 Members must follow reasonable staff instructions about timing, seating, grouping, and safety.
3.8.2 Debates about staff decisions are to be handled privately after the activity, not in front of vendors or the group.
3.9 Public Spaces and Brand Representation
3.9.1 Hotel lobbies, restaurants, coaches, trains, and attractions are shared environments. Members must keep voices at respectful levels and avoid language or conduct that reflects poorly on the group.
3.9.2 Members must not pressure vendors for free items or special treatment, and must not disparage a vendor in public areas (see Sections 5 and 49).
3.10 Conflict-of-Interest and Personal Agendas
3.10.1 The trip is not a platform to sell products, recruit for unrelated ventures, or promote competing group travel programs.
3.10.2 Restrictions on commercial activity involving Members or vendors are further detailed in the Non-Compete and Non-Solicitation clause.
3.11 Examples of Acceptable vs. Unacceptable Behavior
3.11.1 Acceptable: Calmly notifying staff that a dish conflicts with a stated preference and asking what alternatives are feasible.
3.11.2 Unacceptable: Announcing at the table that the menu is unacceptable, criticizing the destination cuisine, and recruiting others to skip the meal.
3.11.3 Acceptable: Quietly asking for a different seat to reduce motion discomfort.
3.11.4 Unacceptable: Demanding a seat change mid-ride and arguing with the driver or guide.
3.11.5 Acceptable: Sharing a concern about a roommate privately with staff.
3.11.6 Unacceptable: Berating a roommate in the hallway or in the WhatsApp group.
3.12 Remedies and Consequences
3.12.1 On-the-Spot Correction
(a) Staff may give a verbal directive to stop the behavior.
3.12.2 Activity Exclusion
(a) If conduct jeopardizes safety, comfort, or vendor relations, staff may exclude the traveler from one or more activities without refund.
3.12.3 Trip Removal
(a) Serious or repeated misconduct can result in removal from the trip without refund and permanent loss of membership.
3.12.4 Cost Responsibility
(a) Any additional transport, lodging, vendor penalties, or administrative expenses caused by a traveler’s misconduct are that traveler’s responsibility.
3.13 Documentation
3.13.1 Atomic Trips may document incidents to ensure consistent enforcement and to defend against claims.
3.13.2 Documentation may include summaries of conversations, screenshots of public posts in Official Channels, and staff statements.
3.14 Cross-References
3.14.1 See Section 4 for standards on sensitive topics and anti-discrimination.
3.14.2 See Section 9 and Section 10 for behavior standards and respect toward staff.
3.14.3 See Section 14 and Section 15 for alcohol and smoking parameters.
3.14.4 See Section 18 for removal and payment consequences, and Section 28 for dispute procedures.
3.14.5 See Section 27 and Section 27A for confidentiality, non-disparagement, and non-compete protections.
4. RESPECT FOR DIFFERENCES
4.1 Purpose
4.1.1 The 5 Dollar Travel Club welcomes travelers with diverse backgrounds, beliefs, identities, and life experiences.
4.1.2 This Section establishes behavioral guardrails that preserve psychological safety, reduce avoidable conflict, and uphold dignity for every participant, staff member, and vendor.
4.2 Core Expectation
4.2.1 Members must treat all persons with courtesy and respect, regardless of race, color, ethnicity, national origin, citizenship, religion, faith tradition, disability, age, sex, sexual orientation, gender identity or expression, marital status, or any other protected characteristic.
4.2.2 Respect includes words, tone, body language, and online conduct within Official Channels.
4.3 Discouraged Topics in Group Settings
4.3.1 To minimize conflict, the following debate-oriented topics are discouraged during group activities, meals, rides, and alcohol-service settings:
(a) Politics and public policy.
(b) Religion and religious critique.
(c) Sex or sexual orientation.
(d) Gender identity.
(e) Personal finances, wealth comparisons, and income speculation.
(f) Competitive sports rivalries when they become contentious.
4.3.2 Members may discuss these topics privately with willing participants outside group contexts, provided the conversation remains respectful, non-disruptive, and away from others who do not wish to engage.
4.4 Prohibited Conduct
4.4.1 Harassment or Discrimination
(a) Slurs, mocking, stereotyping, insults, or exclusionary behavior based on a protected characteristic.
4.4.2 Targeted Provocations
(a) Repeatedly steering conversation toward sensitive topics after others have declined or staff has redirected.
4.4.3 Hostile Environment
(a) Ridicule, shouting down, or coordinated pile-ons that make a traveler or staff member feel unsafe or unwelcome.
4.4.4 Religious or Ideological Proselytizing
(a) Attempts to convert, moralize, or shame others based on belief or identity.
4.4.5 Sexualized Comments or Conduct
(a) Remarks about bodies, attire, consent, or sexual history that are unwelcome or invasive.
4.4.6 Retaliation
(a) Any adverse treatment against a person who raised a concern or sought staff assistance.
4.5 Alcohol Context
4.5.1 Alcohol lowers inhibitions and increases the risk of boundary crossing. Members must self-moderate.
4.5.2 Intoxication is not a defense to violations of this Section.
4.6 Respectful Dialogue Standards
4.6.1 Ask before engaging others in potentially sensitive subjects.
4.6.2 Accept a clear “no thanks” without pressure or debate.
4.6.3 Use person-first language where appropriate and defer to the pronouns offered by each individual.
4.6.4 Avoid generalizations about nationalities, religions, or groups.
4.6.5 When discussing local customs, speak with curiosity and humility rather than superiority or judgment.
4.7 Privacy and Boundaries
4.7.1 Members must not demand personal disclosures about belief, identity, medical history, relationships, or finances.
4.7.2 Members must not publish or forward screenshots or quotes from group chats that could embarrass, identify, or misrepresent another traveler.
4.7.3 Members must respect photo consent guidelines in Section 22.
4.8 Public Spaces and Vendor Environments
4.8.1 Members must keep conversations in restaurants, coaches, trains, and attractions civil and at a respectful volume.
4.8.2 Members must not debate staff or guides about cultural topics in front of other patrons. If clarification is needed, Members should ask staff privately to follow up with the guide.
4.9 Handling Disagreements
4.9.1 Self Check
(a) If a discussion begins to feel heated, a Member should change the subject or withdraw from the conversation.
4.9.2 Private Redirect
(a) If a comment crosses a line, a Member may calmly ask to change topics or step away, and notify Atomic Trips staff when appropriate.
4.9.3 Staff Intervention
(a) Staff may redirect conversation, reseat travelers, or separate groups for the remainder of an activity.
4.9.4 Reset
(a) After staff intervention, all parties must comply immediately and without argument in public settings.
4.10 Reporting and Support
4.10.1 Members must report incidents to Atomic Trips staff as soon as practicable, providing time, place, and a concise description.
4.10.2 Staff will document the concern, assess immediate risk, and, where appropriate, take steps that may include seating changes, mediation, schedule adjustments, or written warnings.
4.11 Consequences for Violations
4.11.1 On-the-Spot Correction
(a) Verbal direction to cease the behavior or change topics.
4.11.2 Activity Exclusion
(a) Removal from specific activities or meals without refund if conduct threatens safety, comfort, or vendor relations.
4.11.3 Trip Removal
(a) Serious or repeated violations can result in immediate removal from the trip without refund and permanent membership termination.
4.11.4 Cost Responsibility
(a) Any incremental transport, lodging, vendor penalties, or administrative costs arising from enforcement are the traveler’s responsibility.
4.12 Examples
4.12.1 Unacceptable: Insisting that another traveler defend their religion or identity at dinner.
4.12.2 Unacceptable: Mocking a local custom or attire and encouraging others to join the ridicule.
4.12.3 Acceptable: Asking a guide respectful questions about local traditions and listening without judgment.
4.12.4 Acceptable: Changing the subject when a conversation veers into a sensitive area and someone appears uncomfortable.
4.13 Cross-References
4.13.1 See Section 3 for Group Culture and Conduct.
4.13.2 See Section 9 and Section 10 for behavior standards and respect toward staff.
4.13.3 See Section 14 for alcohol parameters and Section 15 for smoking and vaping.
4.13.4 See Section 21 and Section 22 for media, privacy, and social content rules.
4.13.5 See Section 18 and Section 28 for enforcement, disputes, and remedies.
5. CULTURAL RESPECT AND BRAND REPRESENTATION
5.1 Purpose
5.1.1 Atomic Trips operates in living communities, sacred spaces, and heritage sites. Members agree to conduct themselves in a manner that respects local customs and laws, safeguards cultural assets, and reflects positively on the Atomic Trips brand and vendor partners.
5.2 Guiding Principles
5.2.1 Seek to understand before judging unfamiliar norms.
5.2.2 Default to modesty, quiet voices, and courteous body language.
5.2.3 Follow the instructions of local guides and hosts without debate in public settings.
5.2.4 Treat every venue and neighborhood as someone’s home.
5.3 Local Customs and Etiquette
5.3.1 Greetings and Personal Space
(a) Mirror the guide’s suggested greetings, handshakes, bows, or cheek kisses. Avoid unsolicited hugs or physical contact.
5.3.2 Dress Expectations
(a) Follow trip notes for modesty standards at religious sites and conservative venues. Bring a shoulder cover and leg covering that reaches at least below the knee where indicated.
5.3.3 Table Manners
(a) Observe local dining etiquette regarding seating order, toasting, utensil use, and shared dishes. Ask before photographing food if service is ceremonial.
5.3.4 Photography and Filming
(a) Do not photograph people, private homes, children, or places of worship without permission.
(b) Respect “no photo” signs and flash restrictions.
(c) See Section 21 and Section 22.
5.4 Religious and Sacred Sites
5.4.1 Entry Rules
(a) Comply with posted requirements, including attire, head coverings, shoe removal, and silence.
5.4.2 Behavior
(a) Refrain from laughter, casual phone use, or romantic displays.
(b) Follow the guide’s path to avoid ritual zones or restricted chambers.
5.4.3 Offerings and Donations
(a) Participate only if comfortable and if invited.
(b) Never place objects on altars without explicit permission.
5.5 Museums, Monuments, and Archeological Sites
5.5.1 Do not touch artifacts, lean on exhibits, or cross protective lines.
5.5.2 Obey bag and food restrictions, and use lockers when required.
5.5.3 Stay on marked paths to protect fragile terrain and site integrity.
5.6 Public Spaces and Transport
5.6.1 Keep voices at respectful levels on coaches, trains, ferries, and in shared lobbies.
5.6.2 Queue patiently and allow priority seating for elders, people with disabilities, and parents with small children.
5.6.3 Follow guide instructions during crowd flows, security checks, and headcounts.
5.7 Vendor and Host Relations
5.7.1 Address concerns privately to Atomic Trips staff rather than challenging a vendor publicly.
5.7.2 Do not pressure vendors for free items, discounts, or special access because you are with Atomic Trips.
5.7.3 Do not attempt side deals that bypass prearranged group terms. See Section 49 for Gifts, Barter, and Vendor Conduct and Section 27A for Non-Compete and Non-Circumvention.
5.8 Tipping and Gratuities
5.8.1 When tips are not included, follow the guidance provided in pre-trip materials or staff briefings.
5.8.2 Present tips discreetly and with a thank you. Do not critique an individual’s tipping choices in group settings.
5.9 Bargaining and Marketplaces
5.9.1 Where bargaining is customary, negotiate with good humor and respect.
5.9.2 Accept that tourist pricing exists in some areas and that fair bargaining ends with a smile, not anger.
5.9.3 Do not block stall entrances, touch goods aggressively, or photograph without consent if the vendor declines.
5.10 Language and Translation
5.10.1 Learn a few local phrases and use them sincerely.
5.10.2 If translation is needed, allow the guide to lead. Avoid interrupting or speaking over the guide or vendor during negotiations.
5.11 Alcohol in Public Contexts
5.11.1 Follow local alcohol rules and social norms. Some cultures restrict public consumption or frown upon visible intoxication.
5.11.2 Do not bring alcohol into venues that prohibit it. See Section 14.
5.12 Environmental Responsibility
5.12.1 Use trash and recycling bins where available. Pack out litter during outdoor segments.
5.12.2 Reuse water bottles and minimize single-use plastics when practical.
5.12.3 Do not feed wildlife or disturb natural features.
5.13 Content Creation and Brand Use
5.13.1 Filming that uses drones, professional rigs, lighting, or microphones requires written approval from Atomic Trips and compliance with local permits.
5.13.2 Do not publish content that reveals private addresses, back-of-house vendor spaces, or sensitive security details.
5.13.3 Do not imply endorsement by Atomic Trips or vendors for unrelated products or services without written permission. See Section 22.
5.14 Complaint and Remedy Protocol
5.14.1 Immediate Step
(a) Report service issues to Atomic Trips staff promptly and privately so we can engage the vendor constructively.
5.14.2 Public Conduct
(a) Do not confront vendors in front of the group or other patrons.
(b) Avoid posting negative commentary in public channels while we are still able to fix the issue in real time.
5.14.3 Documentation
(a) Provide specific facts such as time, location, names, and any photos that help resolve the issue.
5.15 Protection of the Brand
5.15.1 Conduct that harms Atomic Trips reputation or damages vendor relationships may result in disciplinary action, including activity exclusion, trip removal without refund, and permanent membership termination.
5.15.2 Members agree not to misrepresent themselves as staff, fixers, or partners of Atomic Trips to gain preferential treatment.
5.16 Examples
5.16.1 Acceptable: Quietly telling staff that your entry scarf is insufficient for a site and asking for a loaner wrap from the bus.
5.16.2 Unacceptable: Arguing with a temple attendant about dress code and demanding entry because you are a tourist.
5.16.3 Acceptable: Asking a market vendor whether photos are welcome and tipping if you take a portrait.
5.16.4 Unacceptable: Filming a vendor’s pricing board up close to mock it on social media.
5.16.5 Acceptable: Letting staff handle a long meal delay with the restaurant manager in private.
5.16.6 Unacceptable: Announcing in the dining room that the venue is incompetent and urging others to leave a bad review in the moment.
5.17 Enforcement and Consequences
5.17.1 On-the-Spot Correction
(a) Staff may direct a change in behavior, dress, seating, or phone use.
5.17.2 Operational Adjustments
(a) Staff may reseat, re-group, or temporarily separate travelers to protect the experience.
5.17.3 Activity Exclusion
(a) Continued non-compliance may result in exclusion from an activity without refund.
5.17.4 Trip Removal
(a) Serious or repeated violations may result in removal from the trip without refund and permanent membership termination.
5.17.5 Cost Responsibility
(a) Traveler bears any fines, property charges, or administrative expenses stemming from violations.
5.18 Cross-References
5.18.1 See Section 3 for Group Culture and Conduct and Section 4 for Respect for Differences.
5.18.2 See Section 14 for Substance Use and Alcohol Guidelines and Section 15 for Smoking and Vaping.
5.18.3 See Section 21 and Section 22 for Media, Privacy, and Social Content standards.
5.18.4 See Section 49 for Gifts, Barter, and Vendor Conduct, and Section 27A for Non-Compete and Non-Circumvention.
5.18.5 See Section 18 and Section 28 for enforcement, disputes, and remedies.
6. DIETARY RESTRICTIONS AND ALLERGIES
6.1 Purpose
6.1.1 Atomic Trips designs culturally immersive itineraries that often feature set menus, tasting sequences, market walks, and regional specialties prepared in traditional ways. Many partner kitchens are small, operate at volume, and cannot segregate equipment or ingredients to medical grade standards. This Section clarifies what can and cannot be accommodated, what notice is required, and what responsibilities rest with the traveler.
6.2 Foundational Realities
6.2.1 Traditional European and global cuisines commonly rely on butter, cream, milk, cheese, eggs, wheat flour, animal fats, stock reductions, and shared fryers.
6.2.2 Many restaurants, markets, and street vendors do not label every ingredient in English and may not operate separate preparation lines.
6.2.3 Group reservations often use fixed menus with limited substitutions, timed courses, and pre-ordered quantities.
6.3 Traveler Responsibility
6.3.1 Disclose dietary restrictions and allergies in the Traveler Profile during onboarding and reconfirm them on the Confirmation Call.
6.3.2 Carry necessary medications and emergency devices, including EpiPens, inhalers, antihistamines, or glucose as directed by your physician.
6.3.3 Exercise caution and personal judgment when choosing what to consume, especially at markets, tastings, and street food stops.
6.3.4 Re-verify restrictions with servers at the table when appropriate and notify staff immediately if a dish appears noncompliant.
6.4 Notice and Feasibility Windows
6.4.1 Provide dietary information during onboarding. Late disclosures after vendor cutoff dates may not be accommodated.
6.4.2 Atomic Trips will communicate good faith requests to vendors when restrictions are received on time. Final feasibility is determined by the venue.
6.4.3 Day-of changes are rarely possible for group set menus.
6.5 Accommodation Tiers
6.5.1 Light Preferences and Single Protein Avoidance
(a) If you avoid one or more of beef, pork, poultry, or seafood, alternate proteins are often available when notice is timely.
(b) If you avoid meat entirely, a vegetarian alternative is often feasible at many venues with advance notice.
6.5.2 Vegetarian
(a) Many restaurants can prepare vegetarian courses with notice. Cross-contact with animal products may still occur in shared kitchens.
6.5.3 Vegan
(a) Vegan diets exclude all animal products, including butter, milk, cream, cheese, yoghurt, eggs, and gelatin. These ingredients are staples in Ireland, France, Belgium, Italy, and the United Kingdom and Scotland.
(b) Vegan options may be severely limited or unavailable on set menus and at traditional venues. Travelers who require strict vegan adherence should consider whether this program is suitable.
6.5.4 Gluten Free and Celiac
(a) Wheat flour and breading are common in sauces, soups, and fryers. Shared prep areas and oil cross-contact are frequent.
(b) Strict medical celiac protocols, including separate cookware and fryers, generally cannot be guaranteed.
6.5.5 Lactose Intolerance and Dairy Free
(a) Dairy is pervasive in many regional dishes. Hidden dairy may appear in sauces, breads, and pastries.
(b) Full avoidance is often not achievable across set menus.
6.5.6 Shellfish and Fish Allergies
(a) Alternate proteins may be possible with notice. Cross-contact risk remains where seafood is prepared in the same kitchen or fryer.
6.5.7 Peanut and Tree Nut Allergies
(a) Chocolatiers, patisseries, bakeries, and traditional kitchens often use nuts and nut oils. Cross-contact cannot be ruled out.
(b) If you cannot be near nuts or cannot be in the same room as others consuming nuts, many venues and tastings will be incompatible with your needs.
6.5.8 Other Severe Allergens and Sensitivities
(a) Onion, garlic, nightshades, sesame, soy, or spice mix exclusions are common but frequently embedded in base stocks, marinades, and sauces. Complete removal may be infeasible.
6.5.9 Religious, Ethical, and Fasting Practices
(a) We respect faith-based needs and will communicate them to vendors with notice. Practical limitations may apply where kitchens lack separate equipment or where alcohol is integral to a tasting.
6.6 Alcohol Pairings
6.6.1 Some experiences include wine or beer pairings. Non-alcoholic alternatives may be available with advance notice at select venues but are not guaranteed at every stop.
6.6.2 Abstaining travelers should inform staff before service to avoid poured pairings being billed wastefully by the venue.
6.7 Street Food, Markets, and Pop-Up Tastings
6.7.1 Ingredient control at informal vendors is limited. Labels may be unavailable and cross-contact is common.
6.7.2 Travelers with severe allergies should exercise heightened caution or skip items where uncertainty exists.
6.8 Language and Translation Limits
6.8.1 Guides and staff will assist with key phrases and alerts to kitchens as a courtesy. They are not medical interpreters and cannot guarantee that complex instructions are captured with medical precision in every context.
6.8.2 Packaging and menus may not list sub-ingredients. The absence of a listed allergen is not a guarantee of absence.
6.9 Menu Substitutions and Duplicates
6.9.1 When a set menu is in place and a substitute is provided, the substitute may be simpler and may repeat across venues due to kitchen constraints.
6.9.2 Lack of variety in substitutes does not entitle a refund or credit.
6.10 Emergency Readiness
6.10.1 In the event of a suspected reaction, alert staff immediately and use your prescribed medication as directed by your physician.
6.10.2 Atomic Trips will help summon local medical assistance and guide you to pharmacies or clinics where possible. All associated costs are the traveler’s responsibility and are typically claimable to travel insurance.
6.11 Non-Guarantee and Suitability Statement
6.11.1 Atomic Trips cannot guarantee allergen-free environments, separate equipment, or zero cross-contact at any venue, tasting, or market.
6.11.2 Travelers whose health depends on strict avoidance of ubiquitous ingredients or on segregated kitchens should carefully assess whether a culturally immersive group food program is suitable.
6.12 Documentation and Vendor Communication
6.12.1 Atomic Trips will relay your written dietary notes to scheduled venues when received before cutoffs.
6.12.2 Final execution is the venue’s responsibility. Atomic Trips is not liable for vendor errors or hidden ingredients.
6.13 Edge Cases and Last-Minute Venues
6.13.1 Itineraries may pivot due to capacity or timing. Replacement venues will be briefed using the dietary data on file, subject to the same feasibility limits.
6.14 Refusals and Skipped Courses
6.14.1 If a dish is not suitable, you may decline it. Refunds or credits are not issued for skipped courses, tasting flights, or prix fixe components tied to group contracts.
6.15 Bring-Your-Own Items
6.15.1 With restaurant permission and where lawful, travelers may bring packaged items for personal consumption. Corkage or plating fees, if any, are the traveler’s responsibility.
6.15.2 Atomic Trips does not store or transport personal food inventory and cannot guarantee refrigeration or allergen segregation.
6.16 Examples
6.16.1 Acceptable: notifying staff during onboarding that you avoid pork and prefer poultry or vegetarian alternatives.
6.16.2 Acceptable: declining a cheese course due to lactose intolerance without challenging the menu in front of the group.
6.16.3 Unacceptable: demanding a fully vegan set menu at a traditional venue when vegan feasibility was disclaimed during onboarding.
6.16.4 Unacceptable: insisting that other travelers not consume nut-containing items at a venue that does not restrict nuts.
6.17 Consequences and Alternative Arrangements
6.17.1 If a traveler’s requirements would necessitate changing the group’s venue or menu, the group program will proceed as planned. The traveler may opt out of the meal and select an independent alternative at personal cost.
6.17.2 Persistent attempts to alter group dining to suit individual restrictions contrary to these bylaws may result in exclusion from affected meals or activities without refund.
6.18 Cross-References
6.18.1 See Section 2 for onboarding disclosures and deadlines.
6.18.2 See Section 7 for health, fitness, hydration, and insurance requirements.
6.18.3 See Section 21 and Section 22 for media, privacy, and social content rules in dining settings.
6.18.4 See Section 23 and Section 24 for payment and cancellation terms related to pre-purchased meals.
6.18.5 See Section 25 for medical emergency release and cost responsibility.
7. HEALTH, FITNESS, AND SAFETY EXPECTATIONS
7.1 Purpose
7.1.1 These requirements ensure each traveler can safely participate in a fast-moving itinerary while protecting group timing, vendor windows, and overall trip quality.
7.2 Essential Eligibility
7.2.1 To join the standard program, a traveler must be able to:
(a) Walk urban itineraries that commonly total at least 10,000 steps per day, including slight to moderate inclines, stairs, cobblestones, and uneven surfaces, using only the rest breaks scheduled for the whole group.
(b) Meet lobby calls, transport windows, and timed entries without delaying the group.
(c) Board and alight standard coaches, boats, trains, and taxis that may have stairs, narrow thresholds, or step ups.
(d) Manage personal medications, hydration, and self care during scheduled movements.
(e) Understand and follow safety directions given by guides and staff in dynamic urban environments.
7.2.2 If a traveler cannot meet these essential requirements with reasonable accommodations that do not materially alter the program, Atomic Trips may limit participation in specific activities or remove the traveler from the trip as set out in these bylaws.
7.3 Fitness Baseline and Self Assessment
7.3.1 Expect prolonged standing during tours, tastings, and queues of 30 to 60 minutes at a time.
7.3.2 Perform an honest self assessment before booking and again as the trip nears. Choosing to skip an activity due to fitness does not entitle you to a refund or credit.
7.4 Luggage Self Management
7.4.1 You are solely responsible for lifting, rolling, and carrying your luggage through airports, stations, streets, hotels, and onto vehicles.
7.4.2 Staff assistance is discretionary and not guaranteed.
7.4.3 Keep bags consolidated, labeled, and attended. Monitor your luggage during all transfers.
7.5 Hydration and Personal Care
7.5.1 Hydrate proactively. Bring a reusable bottle or purchase water regularly.
7.5.2 Wear footwear with traction and support. Pack layers, sun protection, and rain gear suited to the season.
7.5.3 Manage jet lag with adequate sleep. Avoid late night choices that jeopardize punctuality or safety.
7.6 Medical Conditions and Medications
7.6.1 Disclose relevant medical alerts in your Traveler Profile during onboarding.
7.6.2 Bring a sufficient supply of prescription medications in original labeled containers, plus a backup supply stored separately.
7.6.3 Carry required emergency devices such as EpiPens, inhalers, or glucose supplies and know how to use them. Atomic Trips staff are not medical providers.
7.7 Illness and Symptom Reporting
7.7.1 If you develop fever, gastrointestinal distress, respiratory symptoms, or suspect food borne illness, notify the team promptly.
7.7.2 We will direct you toward pharmacies, urgent care, or clinics as available. All costs are your responsibility and typically claimable to travel insurance.
7.8 Environmental and Activity Hazards
7.8.1 Anticipate crowding, bicycles and scooters, narrow sidewalks, and moving traffic.
7.8.2 Use seat belts where provided. Follow crew instructions on boats and ferries.
7.8.3 Do not lean from vehicle doors or windows.
7.8.4 Use caution near water features, cliffs, and wet or polished stone surfaces.
7.8.5 Respect barricades and keep out of construction or restoration zones.
7.9 Alcohol Interface with Safety
7.9.1 If you drink, do so responsibly and never before activities that require balance, attention, or judgment.
7.9.2 Staff may decline your participation in an activity if intoxication could increase risk. Intoxication is not a defense for unsafe behavior.
7.10 Security Awareness and Personal Belongings
7.10.1 Keep valuables concealed and bags zipped.
7.10.2 Avoid placing phones on café tables at the edge of sidewalks.
7.10.3 Follow staff guidance regarding higher risk areas, night movements, and reputable taxis or rideshare pickup points.
7.11 Weather and Heat or Cold Exposure
7.11.1 In heat, increase water intake, use shade, and take short cooling breaks when scheduled.
7.11.2 In cold or rain, layer appropriately and keep a dry change available.
7.11.3 Staff may modify pacing or timing in adverse weather. Follow adjustments without debate in public settings.
7.12 Pre-Trip Conditioning and Wellness
7.12.1 Consider gradually increasing daily step counts in the weeks before departure so 10,000 steps with light inclines feels comfortable.
7.12.2 If you choose to use vitamins or over the counter supplements, consult your clinician in advance. Atomic Trips does not provide medical advice.
7.13 Accessibility Interface
7.13.1 If you request accommodations, submit them in writing during onboarding or open a Help Center ticket in the Atomic Trips app so vendors can be consulted. Some historic venues lack elevators or ramps and step free alternatives may not exist. See Section 8.
7.14 Mandatory Travel Insurance
7.14.1 Travel insurance is required and must include at minimum: trip interruption or cancellation, baggage loss or delay, medical emergencies and evacuation, delays or missed connections, and personal liability.
7.14.2 Provide proof of active policy and policy number no later than 30 days before departure. Failure to provide proof may result in loss of your spot until documentation is received. Atomic Trips may verify coverage. See Section 2 and Section 25.
7.15 Emergency Response
7.15.1 In an emergency, follow instructions from staff, guides, and authorities, including muster points, headcounts, shelter in place, route changes, or evacuation.
7.15.2 Keep your phone charged, ringer on, and location services enabled during scheduled movements to receive urgent updates.
7.15.3 Ensure your emergency contact in the app is accurate and reachable.
7.16 Participation Limits and Staff Discretion
7.16.1 Atomic Trips may limit or deny participation in any activity if, in our reasonable judgment, doing so is required to protect your safety, comply with venue rules, keep vendor timing, or protect group comfort.
7.16.2 If a same time, cost neutral substitute exists, staff may offer it as a courtesy. Otherwise, the standard program proceeds.
7.17 Costs and Claims
7.17.1 All medical, transportation, or extended stay costs arising from illness, injury, or evacuation are your responsibility and are typically addressed by travel insurance.
7.17.2 Atomic Trips will assist with local coordination and documentation as feasible but does not fund medical care or guarantee outcomes.
7.18 Examples
7.18.1 Acceptable: opting out of a multi stair bell tower climb due to knee pain and informing staff at least one briefing in advance.
7.18.2 Unacceptable: insisting the group skip the bell tower because your knee hurts and refusing the offered rest stop alternative.
7.18.3 Acceptable: signaling heat fatigue and requesting the scheduled shade stop.
7.18.4 Unacceptable: drinking heavily before a boat segment and arguing with crew about wearing a life vest.
7.19 Cross References
7.19.1 Section 2 for onboarding disclosures, emergency contacts, and insurance proof.
7.19.2 Section 6 for dietary and allergen realities.
7.19.3 Section 8 for accessibility requests and feasibility.
7.19.4 Section 14 for alcohol guidelines and Section 15 for smoking and vaping restrictions.
7.19.5 Section 25 for medical emergency release.
7.19.6 Section 48 for crisis response and evacuation protocol.
8. ACCESSIBILITY AND REASONABLE ACCOMMODATION
8.1 Program Nature
8.1.1 The 5 Dollar Travel Club operates adventure tourism itineraries. Typical days include prolonged walking, frequent stairs, slight to moderate inclines, uneven or cobblestoned surfaces, narrow corridors, crowd pinch points, timed entries, and fixed vendor windows. Step free alternatives are limited at many heritage sites and in historic districts such as Venice and similar old town areas.
8.2 Commitment to Inclusion
8.2.1 Atomic Trips welcomes travelers with varied abilities. We will engage in a good faith, interactive process to identify reasonable accommodations that enable participation without creating a fundamental alteration of the group program, a material schedule change, a vendor breach, or a safety risk.
8.3 How to Request Accommodations
8.3.1 Submit requests in writing during onboarding through the Accessibility field in your Traveler Profile, or open a Help Center ticket in the Atomic Trips app.
8.3.2 Provide functional details about mobility range, assistive devices, rest needs, transfer assistance, sensory considerations, and any equipment requirements.
8.3.3 Requests should be received within the onboarding window in Section 2 so vendors can be consulted and feasibility confirmed before cutoffs.
8.4 Essential Eligibility Interface
8.4.1 Section 7 defines the essential physical and timing requirements for participation. Atomic Trips will consider accommodations that help a traveler meet those requirements so long as they do not delay the group, violate vendor rules, or compromise safety.
8.4.2 Eligibility is assessed on functional ability with reasonable accommodations, not on diagnoses.
8.5 Examples of Reasonable Accommodations
8.5.1 Advance seating near exits or shade where venue policy allows.
8.5.2 Brief rest breaks aligned to the group’s published pacing.
8.5.3 Guidance on more level walking paths between nearby points when timing is unaffected.
8.5.4 Priority bus seating when available and consistent with local rules.
8.5.5 Restaurant chair type or table height adjustments where options exist.
8.5.6 Written recaps of key timings and pins when practicable, in addition to verbal briefings.
8.6 Requests That Are Generally Not Reasonable
8.6.1 Creating continuous step free routing where none exists, or guaranteeing elevator access in historic buildings.
8.6.2 Re-timing or re-staging timed entry attractions for a single traveler.
8.6.3 Private shadow vehicles or dedicated staff solely for one traveler during group transfers.
8.6.4 Pace reductions that cause the group to miss tickets, reservations, or contracted services.
8.6.5 Segregated kitchen lines or medical grade allergen controls at restaurants that do not offer them.
8.7 Mobility Devices and Routing Considerations
8.7.1 Continuous step free routes are not guaranteed on walking segments. Bridges, staircases, and narrow thresholds may be unavoidable within the group’s time windows.
8.7.2 Lift-equipped vehicles, if available, require advance booking and may impose added costs borne by the traveler.
8.7.3 If a device cannot be boarded safely or would materially delay the group, staff may direct the traveler to a meet point reachable by taxi at the traveler’s expense.
8.8 Companions and Personal Care Attendants
8.8.1 If a traveler requires assistance with transfers, bathing, medication administration, or continuous supervision, they must travel with a personal care attendant. Atomic Trips staff and guides do not provide personal care services.
8.8.2 The attendant must be fully booked on the same trip and is subject to all bylaws.
8.9 Equipment, Batteries, and Rentals
8.9.1 Travelers are responsible for sourcing, fitting, transporting, charging, and securing mobility aids, wheelchairs, scooters, batteries, and medical devices.
8.9.2 Where available, Atomic Trips may provide vendor referrals for local rentals as a courtesy. Availability, deposits, delivery windows, insurance, and damage liability are exclusively between the traveler and the rental vendor.
8.9.3 Travelers must confirm voltage compatibility and airline carriage rules for batteries.
8.10 Safety and Participation Limits
8.10.1 Atomic Trips may limit or deny participation in an activity if participation would create an unacceptable safety risk, violate venue rules, or materially alter the program.
8.10.2 When feasible, staff will suggest a contemporaneous alternative or rest period. Selection of alternatives and their costs are the traveler’s responsibility unless expressly included in the trip brief.
8.11 Costs and Financial Responsibility
8.11.1 Incremental costs required to implement an accommodation, such as private transfers, specialized equipment, additional staffing, upgraded seating, or schedule offsets, are the traveler’s responsibility unless explicitly agreed in writing by Atomic Trips.
8.12 Communication Standards
8.12.1 Keep accessibility notes current in the app or Help Center ticket and notify us promptly if needs change before departure.
8.12.2 During the trip, communicate early each day about any adjustments needed so staff can coordinate within operational realities.
8.13 No Guarantee Statement
8.13.1 Atomic Trips cannot guarantee specific accommodations, equipment, or outcomes at third party venues. Deliverability depends on local infrastructure, legal restrictions, and vendor capacity.
8.14 Privacy
8.14.1 Accessibility information is shared internally on a need-to-know basis and with vendors only to the minimum extent necessary to deliver the accommodation. See Section 35 for data privacy.
8.15 Cross References
8.15.1 Section 2 for onboarding timelines and documentation.
8.15.2 Section 7 for fitness baseline, luggage management, hydration, and insurance.
8.15.3 Section 29 for minimum age rules if a personal care attendant is required.
8.15.4 Section 51 for service animal parameters and documentation.
8.15.5 Section 48 for crisis and evacuation protocol where mobility constraints affect routing.
9. BEHAVIOR STANDARDS
9.1 Purpose
9.1.1 These standards preserve safety, predictability, and the welcoming culture of the 5 Dollar Travel Club. Every traveler has purchased the same right to an enjoyable experience. Personal freedom ends where it diminishes the experience or safety of others.
9.2 Baseline Expectations
9.2.1 Treat travelers, staff, guides, drivers, and vendors with courtesy at all times.
9.2.2 Follow posted schedules, briefings, and staff instructions without public argument.
9.2.3 Use respectful language, keep voices at reasonable levels in shared spaces, and adopt body language that signals cooperation.
9.2.4 Bring concerns to Atomic Trips staff privately and promptly so they can be addressed without disrupting the group.
9.3 Prohibited Conduct
9.3.1 Harassment or Hostility
(a) Insults, slurs, taunting, intimidation, bullying, stalking, or non-consensual physical contact.
9.3.2 Discrimination
(a) Adverse treatment based on race, color, ethnicity, national origin, religion, disability, age, sex, sexual orientation, gender identity or expression, or any protected status.
9.3.3 Persistent Negativity
(a) Repeated complaining, sarcasm deployed to provoke, undermining group morale, or recruiting others into a negative narrative about staff, vendors, or the itinerary.
9.3.4 Public Confrontation
(a) Challenging guides, drivers, hotel staff, or servers in front of the group or patrons. All service issues must be routed through Atomic Trips staff.
9.3.5 Disruptive Intoxication
(a) Alcohol use that impairs judgment, creates safety risks, or results in disrespectful behavior.
9.3.6 Unsafe Conduct
(a) Ignoring safety instructions, interfering with drivers or crew, climbing barriers, or entering restricted areas.
9.3.7 Retaliation
(a) Any adverse behavior toward a person who reported a concern or sought staff help.
9.3.8 Digital Misconduct
(a) Posting hostile or shaming messages in Official Channels, doxxing, sharing private screenshots, or circulating rumors.
9.3.9 Commercial Solicitation
(a) Selling products or recruiting for outside ventures during the trip without prior written consent. See Section 27A for non-compete and non-solicitation terms.
9.4 Respect Toward Staff
9.4.1 Aggression, yelling, profanity directed at staff, or demeaning remarks toward any Atomic Trips team member will trigger immediate intervention and may lead to removal. See Section 10 for the dedicated staff respect policy.
9.5 Group Flow Responsibilities
9.5.1 Be punctual for lobby calls, load times, and timed entries.
9.5.2 Stay with your assigned subgroup when instructed for capacity or security reasons.
9.5.3 Follow seating and rooming assignments made to protect pacing or safety.
9.6 Alcohol Interface
9.6.1 If you choose to drink, do so responsibly.
9.6.2 Staff may instruct a traveler to stop consuming alcohol during a group function if behavior, tone, or judgment is degrading. Intoxication is not a defense for misconduct. See Section 14.
9.7 Conflict Handling Procedure
9.7.1 Self Management
(a) De-escalate your own tone, excuse yourself from heated discussions, and reset.
9.7.2 Private Report
(a) Notify Atomic Trips staff as soon as practicable with time, place, and brief facts.
9.7.3 Immediate Remedies
(a) Staff may reseat, regroup, change table assignments, separate travelers temporarily, or reset the topic in real time.
9.7.4 Written Note
(a) Significant incidents may be summarized in writing by staff for accountability.
9.7.5 Follow Up
(a) Staff may set expectations for future conduct, including a written warning.
9.8 Enforcement Tools
9.8.1 Verbal Directive
(a) On-the-spot instruction to stop the behavior or adjust seating or tone.
9.8.2 Activity Exclusion
(a) Removal from one or more activities, meals, or transfers without refund if conduct jeopardizes safety, comfort, or vendor relations.
9.8.3 Cost Shifting
(a) Any incremental transport, lodging, vendor penalties, or administrative expenses caused by the behavior are the traveler’s responsibility.
9.8.4 Trip Removal
(a) Serious or repeated violations may result in immediate removal from the trip without refund and permanent membership termination. See Section 18.
9.9 Documentation and Evidence
9.9.1 Atomic Trips may document incidents, including contemporaneous notes, copies of messages in Official Channels, and staff statements.
9.9.2 Audio or video recording by staff is not standard and will be used only where lawful and reasonably necessary to protect safety or defend against claims.
9.10 Privacy and Dignity
9.10.1 Corrective conversations will be handled discreetly whenever possible.
9.10.2 Other travelers are asked not to intervene directly once staff has taken responsibility for a situation.
9.11 Illustrative Examples
9.11.1 Acceptable: quietly informing staff that a seat swap would reduce motion sickness and waiting for the next stop to make the change.
9.11.2 Unacceptable: shouting at another traveler to move seats and arguing with the driver while the vehicle is in motion.
9.11.3 Acceptable: privately telling staff that a server forgot a dietary note and asking for help.
9.11.4 Unacceptable: criticizing the server in front of the group and urging others to leave a negative review during service.
9.11.5 Acceptable: stepping away from a heated conversation and suggesting a lighter topic.
9.11.6 Unacceptable: escalating a debate after others asked to change the subject and then mocking those who disengaged.
9.12 Cross References
9.12.1 Section 3 for Group Culture and Conduct and Section 4 for Respect for Differences.
9.12.2 Section 10 for Respect Toward Atomic Trips Team Members.
9.12.3 Section 14 for Substance Use and Alcohol Guidelines and Section 15 for Smoking and Vaping.
9.12.4 Section 18 for Non-Refundable Removal and Payment Policy.
9.12.5 Section 20 for Code Enforcement and Dispute Resolution.
9.12.6 Section 27 and Section 27A for Confidentiality, Non-Disparagement, and Non-Compete protections.
10. RESPECT TOWARD ATOMIC TRIPS TEAM MEMBERS
10.1 Purpose
10.1.1 Atomic Trips maintains a safe, professional environment for travelers and staff. Team members include employees, trip hosts, guides, drivers engaged through us, and contractors acting on our behalf. This Section establishes a zero tolerance standard for abuse, intimidation, or harassment directed at staff and sets clear reporting and enforcement procedures.
10.2 Baseline Expectations
10.2.1 Treat all team members with courtesy, patience, and professional language at all times.
10.2.2 Follow reasonable instructions relating to timing, seating, safety, vendor rules, and crowd management.
10.2.3 Address concerns privately with Atomic Trips staff, not with public challenges in front of the group, other patrons, or vendors.
10.2.4 Assume good faith. Many issues are the product of local infrastructure, vendor policies, or safety regulations rather than staff discretion.
10.3 Conduct That Is Strictly Prohibited
10.3.1 Verbal Abuse
(a) Yelling, profanity directed at staff, name-calling, insults, or degrading remarks.
10.3.2 Threats and Intimidation
(a) Threatening statements, menacing gestures, cornering, blocking movement, or any implication of physical harm.
10.3.3 Harassment or Discrimination
(a) Hostility or slurs based on race, color, ethnicity, national origin, religion, disability, age, sex, sexual orientation, gender identity or expression, or any protected status.
10.3.4 Retaliation
(a) Targeting a staff member after they enforce rules, deliver safety instructions, or document an incident.
10.3.5 Interference with Duties
(a) Ignoring safety directions, arguing while a guide is briefing, interrupting drivers or crew, or obstructing headcounts and muster procedures.
10.3.6 Digital Misconduct
(a) Demeaning or inflammatory posts about staff in Official Channels, mass tagging to shame or pressure, doxxing, or circulating screenshots to third parties without context.
10.3.7 Public Disparagement During Operations
(a) Confronting staff loudly in lobbies, restaurants, transport, or venues in ways that damage vendor relations or the group experience.
10.3.8 Recording for Confrontation
(a) Filming or audio recording staff with the intent to provoke or intimidate. Where lawful, quiet documentation of facts for a complaint is acceptable; weaponizing recordings is not.
10.3.9 Airport Standard
(a) The respect and compliance expected with airline and airport personnel applies equally to Atomic Trips team members. Abuse of staff may result in immediate removal from the trip and permanent loss of membership.
10.4 Boundaries and Availability
10.4.1 Staff duty hours will be communicated when relevant. Non-urgent matters should be raised during posted hours or via the app Help Center.
10.4.2 Overnight messaging is for emergencies and time-sensitive logistics only.
10.4.3 Repeated off-hours calls or messages after a clear request to use Official Channels may be limited.
10.5 Grievance Reporting Path
10.5.1 Private Notice
(a) Raise concerns privately to the Trip Lead or through the Help Center in the app. Include specific facts such as time, place, individuals involved, and the requested remedy.
10.5.2 Prompt Triage
(a) We will acknowledge receipt, assess safety, and address the issue with coaching, mediation, reseating, schedule adjustments, or vendor follow up as appropriate.
10.5.3 Written Summary
(a) Significant incidents may be summarized in writing for accountability.
10.5.4 Appeal Window
(a) If you disagree with the field determination, you may submit a written appeal after the day’s programming. Appeals that would disrupt operations or safety will be handled after the affected activity or day concludes.
10.6 Enforcement Tools
10.6.1 Verbal Directive
(a) Immediate instruction to stop abusive conduct, lower voice, or move the conversation to a private area.
10.6.2 Separation
(a) Temporary separation of the traveler from the activity to de-escalate and protect staff safety.
10.6.3 Activity Exclusion
(a) Removal from one or more activities, meals, or transfers without refund where conduct jeopardizes safety, vendor relations, or the working environment.
10.6.4 Trip Removal
(a) Severe or repeated misconduct, threats, or harassment toward staff will result in immediate removal from the trip without refund and permanent termination of membership.
10.6.5 Cost Shifting
(a) Any incremental costs caused by enforcement, including additional lodging, transport, vendor penalties, or administrative expenses, are the traveler’s responsibility.
10.6.6 Law Enforcement
(a) Threats, stalking, physical contact, or credible safety concerns may be reported to local authorities. See Section 32 regarding weapons and prohibited items.
10.7 Documentation and Evidence
10.7.1 Atomic Trips may document incidents through written notes, copies of messages in Official Channels, and, where lawful and necessary, limited audio or video capture to preserve evidence.
10.7.2 Travelers are welcome to submit their own contemporaneous notes or screenshots in good faith with context, not for public shaming.
10.8 Non-Disparagement and Confidentiality
10.8.1 During operations, refrain from public disparagement of staff in front of vendors, other patrons, or the group.
10.8.2 Formal complaints should be submitted through the private channels above.
10.8.3 See Section 27 for confidentiality and professional conduct and Section 27A for non-compete and non-solicitation restrictions related to staff and vendors.
10.9 Alcohol and Stress Interface
10.9.1 Intoxication, fatigue, or stress does not excuse abusive behavior toward staff.
10.9.2 If emotions are elevated, pause and request a private conversation at the next convenient break.
10.10 Illustrative Examples
10.10.1 Unacceptable: shouting at a guide in a museum because a photo area is restricted and refusing to move when asked by security.
10.10.2 Unacceptable: posting in WhatsApp that a host is “incompetent,” tagging the entire group, and encouraging others to confront them at dinner.
10.10.3 Acceptable: privately messaging the Trip Lead that your dietary note was not relayed at lunch and asking for help before the next course.
10.10.4 Acceptable: requesting a post-activity meeting to review a timing decision and understand the rationale.
10.11 Consequences and Membership Status
10.11.1 Abuse or harassment of staff is a ground for immediate removal from the trip, forfeiture of payments, and permanent loss of 5 Dollar Travel Club membership.
10.11.2 Reinstatement, if ever considered, is at the sole discretion of Atomic Trips management following a written request and a cooling off period. There is no entitlement to reinstatement.
10.12 Cross References
10.12.1 Section 3 for Group Culture and Conduct and Section 4 for Respect for Differences.
10.12.2 Section 9 for Behavior Standards and Section 20 for Code Enforcement and Dispute Resolution.
10.12.3 Section 14 for Substance Use and Alcohol Guidelines.
10.12.4 Section 27 for Confidentiality and Professional Conduct and Section 27A for Non-Compete and Non-Solicitation.
10.12.5 Section 18 for Non-Refundable Removal and Payment Policy.
10.12.6 Section 28 for Legal Jurisdiction and Arbitration.
10.12.7 Section 32 for No Weapons Policy.